Contracts Administrator | Construction Division

Overview

Contracts Administrator

Contract Administration & Documentation

• Administer and maintain project contracts, subcontracts, consultancy agreements, and related contractual documentation throughout the project lifecycle.
• Ensure all contract records, notices, amendments, correspondence, and supporting documents are properly maintained and readily accessible.
• Monitor contractual obligations, key deliverables, milestones, and compliance requirements.

Contractual Correspondence & Records Management

• Prepare, issue, track, and maintain contractual correspondence, notices, approvals, instructions, and communications.
• Maintain accurate contract registers, variation logs, claims trackers, correspondence records, and contractual databases.
• Ensure proper document control and distribution of contractual communications to relevant stakeholders.

Variations, Claims & EOT Administration

• Support the preparation and administration of variation orders, claims submissions, Extension of Time (EOT) requests, and contractual notices.
• Collect, organize, and maintain supporting documentation required for contractual and commercial submissions.
• Monitor submission deadlines and ensure compliance with contractual notification requirements.

Contract Compliance & Governance

• Monitor project activities against contractual obligations, reporting requirements, and compliance milestones.
• Track approvals, submissions, contractual deliverables, and key obligations.
• Assist in identifying contractual risks, delays, compliance issues, and entitlement opportunities.

Commercial & Contractual Support

• Provide administrative and contractual support to the Contracts Manager and Project Teams.
• Assist in reviewing contract provisions and preparing summaries to support commercial evaluations and decision-making.
• Support contractual meetings, negotiations, and reviews through the preparation of documentation and records.

Stakeholder Coordination

• Coordinate with Clients, Consultants, Subcontractors, Suppliers, Procurement Teams, and Project Teams to facilitate contract administration activities.
• Follow up on contractual actions, submissions, approvals, and outstanding documentation.
• Maintain effective communication channels to support project delivery and contractual compliance.

Reporting & Project Closeout

• Prepare contract administration reports, trackers, dashboards, and status updates.
• Support project closeout activities, including final accounts, warranties, guarantees, and contract completion documentation.
• Ensure all project records are complete, accurate, and properly archived in accordance with company procedures.

Compliance & Continuous Improvement

• Support internal audits, compliance reviews, and governance initiatives.
• Promote contractual discipline, document integrity, and adherence to company procedures.
• Contribute to the continuous improvement of contract administration processes, templates, reporting systems, and document management practices.

Qualifications

• Bachelor's Degree in:
• Quantity Surveying
• Construction Management
• Civil Engineering
• Business Administration
• Law
• Or a related discipline.

Experience

• 3–7 years of experience in:
• Contract Administration
• Commercial Administration
• Document Control
• Project Administration

• Construction Contract Management

Technical Knowledge

• Working knowledge of:
• Construction Contracts
• Subcontract Agreements
• Contractual Correspondence
• Variations
• Claims Administration
• EOT Procedures

• Project Documentation Processes

• Familiarity with FIDIC contracts and standard forms of construction contracts.
• Experience maintaining contract registers, claims logs, variation trackers, and contractual records.
• Strong reporting, record-keeping, and document control capabilities.

Systems & Software

• Advanced Microsoft Excel skills.
• Experience with document management platforms such as:
• Aconex
• Procore
• ProjectWise
• SharePoint
• Similar contract administration systems.

Additional Requirements

• Experience administering contractual securities such as:
• Performance Bonds

• Advance Payment Guarantees

• Retention Bonds
• Insurance Certificates

• Parent Company Guarantees

• Knowledge of Qatar construction contracting practices and public-sector procurement procedures is highly desirable.
• Arabic language proficiency is an advantage.