Contract Administrator
Skills
About This Role
Role Summary
The Contracts Administrator supports the Contracts and Commercial function by executing end-to-end agreement operations, maintaining legal documentation integrity, and ensuring compliance with applicable laws.
The role is operational, detail-driven, and accountable for the full lifecycle of contracts and legal records.
1. **Agreement Lifecycle Management**
2.
Draft, review, and format contracts, subcontracts, NDAs, service agreements, and related legal documents based on approved templates and instructions.
3.
Coordinate internal reviews and consolidate comments into controlled versions.
4.
Ensure all agreements are complete, internally approved, and legally consistent prior to execution.
5.
Track contract status from drafting through execution and close-out.
1. **Execution and Signature Control**
2.
Manage signature workflows, including physical and electronic execution.
3.
Verify signatory authority and ensure compliance with internal delegation of authority.
4.
Maintain execution records, including signed originals and certified copies.
1. **Document Control, Filing, and Archiving**
2.
Establish and maintain a structured filing system (digital and physical) for all legal and contractual documents.
3.
Ensure version control, document traceability, and retrieval efficiency.
4.
Archive executed agreements in accordance with internal policy and legal retention requirements.
1. **Legal Support and Paralegal Functions**
2.
Conduct basic legal research on applicable laws, including civil, employment, commercial, and contracting regulations within the relevant jurisdiction.
3.
Support preparation of legal correspondence, notices, and internal memos.
4.
Assist in dispute documentation, claims preparation, and evidence compilation.
1. **Coordination and Communication**
2.
Liaise with internal departments (procurement, HR, finance, operations) to gather inputs and ensure contract completeness.
3.
Coordinate with external parties for document exchange, clarifications, and execution.
Qualifications and Experience
- Bachelor’s degree in law or equivalent.
- 2–5 years of experience in a legal, contracts, or paralegal role.
- Experience in operations-focused environments preferred.
- Knowledge and Skills
- Working knowledge of applicable civil, employment, and commercial laws within the operating jurisdiction.
- Familiarity with contract structures, legal terminology, and document control practices.
- Strong attention to detail and document accuracy.
- Ability to manage multiple agreements simultaneously under time constraints.
- Proficiency in Microsoft Office and document management systems.
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