Contract Administrator

Overview

Key Responsibilities

• Lead the development, review, negotiation, and management of contracts with clients, vendors, subcontractors, consultants, and business partners.
• Review, draft, evaluate, and administer construction contracts, subcontract agreements, consultancy agreements, purchase orders, and vendor contracts.
• Ensure all contracts comply with legal, regulatory, and organizational standards and company policies.
• Identify, assess, and mitigate contractual and commercial risks.
• Monitor contract performance, obligations, deliverables, deadlines, and timelines.
• Manage contract variations, claims, renewals, extensions, and dispute resolution processes.
• Coordinate with legal, finance, procurement, project, and operational teams on contract-related matters.
• Provide guidance and advice to stakeholders on contract interpretation, compliance, and contractual obligations.
• Support tendering, bidding, prequalification submissions, and commercial documentation.
• Maintain accurate contract records, correspondence, and documentation for ongoing and completed projects.
• Support audits and internal reviews related to contracts and commercial documentation.
• Develop and improve contract management procedures, systems, and best practices.
• Handle administrative coordination and documentation related to company projects and operations.
• Prepare reports, meeting minutes, contractual correspondence, and official communications.
• Maintain filing systems for contracts, permits, licenses, warranties, insurance documents, and project records.
• Coordinate with suppliers, subcontractors, consultants, and government authorities when required.
• Follow up on supplier invoices and payments in coordination with the finance department.
• Track project-related approvals, bonds, warranties, and contractual deliverables.
• Assist management with operational coordination and office administration tasks.

Requirements

• Bachelor’s degree
• Minimum 5 + years of experience in contract management within the construction MEP or AMC industry.
• Strong knowledge of construction contracts, terms and conditions, subcontract agreements, claims, and project documentation.
• Experience in handling contractual correspondence, claims management, and variations.
• Excellent communication, negotiation, analytical, and organizational skills.
• Strong proficiency in MS Office and document management systems.

Application Question(s)

• Have you worked in contract administration for a construction OR MEP OR AMC company?