Company Secretary

Role overview

Company secretarial and governance

• Manage day-to-day company secretarial and corporate governance activities for UAE entities.
• Maintain statutory registers, corporate records, minutes, resolutions, shareholding records, and governance documentation.
• Prepare agendas, notices, minutes, and resolutions for Board, shareholder, and committee meetings.
• Coordinate Board and shareholder meetings and ensure corporate actions are completed on time.
• Maintain records of directors, shareholders, authorized signatories, and powers of attorney.
• Support corporate restructuring, incorporations, amendments, share transfers, and other corporate actions.

Compliance and legal support

• Ensure timely compliance with UAE corporate, commercial, and regulatory requirements; monitor relevant legal changes and assess business impact.
• Coordinate with government authorities, regulators, free-zone authorities, and other external stakeholders.
• Maintain compliance calendars and complete statutory filings, renewals, and corporate submissions on time.
• Support governance policies and procedures; work with Legal on corporate and commercial matters.
• Review corporate documents, agreements, resolutions, powers of attorney, and legal records; support due diligence, transactions, restructuring, and new initiatives.
• Coordinate external legal counsel, auditors, consultants, and professional advisors.

Documentation and stakeholders

• Maintain a central repository of accurate, current, and accessible corporate and statutory documents.
• Provide corporate information and documents to internal stakeholders, auditors, banks, regulators, and professional advisors.
• Establish effective processes for corporate approvals and document execution.

Key requirements

• LLB is mandatory; Company Secretary (CS) qualification is preferred but not mandatory.
• Membership or qualification with the relevant recognized professional body is required.
• The posting states 6–8 years of relevant post-qualification experience and separately states 8+ years in the role overview.
• UAE experience and experience with a listed entity are mandatory; listed-entity experience within the UAE is preferred.
• Strong experience in company secretarial practice, corporate governance, and statutory compliance; strong understanding of UAE corporate and commercial regulations.
• Experience working with Boards, shareholders, senior management, and external advisors; strong drafting and documentation skills.
• Strong organization, communication, and stakeholder-management abilities; integrity, confidentiality, and attention to detail.
• Experience with governance and corporate records across multiple entities is preferred.

Preferred background

• Candidates from FMCG, retail, consumer goods, manufacturing, distribution, or other large corporate environments are preferred.