CAFM Consultant

Role Overview

Key Responsibilities

• Lead setup, configuration, and deployment of CAFM/CMMS systems (e.g., Maximo) aligned with project requirements and FM operations.
• Define and manage asset registers, asset hierarchy, coding structures (ASSETNUM/LOCATION), and data standards.
• Coordinate integration of BIM/COBie data into CAFM systems, ensuring alignment with AIR and operational requirements.
• Perform data validation, cleansing, and verification to ensure asset data integrity and usability for FM operations.
• Establish and monitor work order workflows, PPM schedules, backlog management, and closure quality within CAFM.
• Develop dashboards and reports (Power BI / CAFM) to track performance, KPIs, asset status, and service delivery metrics.
• Ensure CAFM processes align with SOPs, contract requirements, and audit expectations; maintain data governance and system controls.
• Train FMC teams and FMSP users on CAFM usage, workflows, reporting, and best practices.
• Coordinate integration with ERP, BMS, IoT, and other digital platforms for seamless data flow and operational visibility.
• Support CAFM readiness during project mobilization, including asset data upload, testing, and system go-live.
• Identify system gaps, recommend enhancements, and support digital transformation initiatives for improved FM performance.

Experience

• Minimum 10+ years in Facilities Management.
• Experienced in CAFM platforms including strong expertise in CAFM/CMMS systems (Maximo preferred), including asset hierarchy, work order management, PPM setup, and reporting.
• Knowledge of BIM-FM integration, COBie, Asset Information Requirements (AIR), and data governance frameworks.
• Understanding of FM operations, SLA/KPI structures, asset lifecycle management, and maintenance strategies.
• Proficient in data validation, system configuration, reporting tools (Power BI), and digital FM workflows.
• Familiar with ISO 41001 (FM), ISO 55001 (Asset Management), and digital asset management practices.
• Adept at leveraging CAFM systems to improve operational efficiency, data accuracy, and service delivery.

Education & Certification

• Degree in Facilities Management, Engineering, Computer Science or related discipline.
• Facilities or Asset Management, Information Systems/BIM/Digital FM.
• CAFM vendor certification (e.g., Maximo, Archibus, Planon), ISO 41001.
• ITIL, IBM Maximo certification / ISO 41001 / ISO 55001 awareness / BIM / COBie certification.

Systems & Digital Tools

• Proficiency in CMMS (e.g., Maximo), PMS procedures, KPI monitoring tools, and reporting dashboards.
• Document management systems (SharePoint / EDMS).