Business Operations Coordinator - EMEA

The Opportunity

Key Contributions

• Take ownership of key initiative, priority and action trackers and keep teams aligned on progress and next steps.
• Drive priorities to completion by working with stakeholders to keep actions on track and deadlines achieved.
• Provide practical support to Partners and regional leaders on business priorities, strategic initiatives and cross-regional activities.
• Create clear, professional presentations, reports and management information to inform decisions.
• Organise and coordinate leadership meetings, workshops and regional events.
• Build relationships across the business and facilitate communication on service line priorities.
• Support proposal submissions by coordinating inputs with the proposals team.
• Contribute to business development initiatives from planning through to delivery.
• Support client and market-facing initiatives including campaigns, events and follow-up activities.
• Coordinate regional reporting on performance, pipeline, utilisation, resourcing and recruitment.
• Maintain visibility of opportunities and key pursuits so stakeholders stay engaged.
• Manage sensitive and confidential information with professionalism, discretion and integrity.

Skills & Experience

• Bachelor's degree required, ideally in a relevant discipline.
• Experience in business coordination, project coordination, PMO, professional services support or a similar role.
• Proven ability to manage multiple priorities, balance competing deadlines and see tasks through to completion.
• Excellent communication skills and confidence building relationships with senior stakeholders across teams and geographies.
• Proactive, solutions-oriented mindset with sound judgement and ownership.
• Outstanding attention to detail with a practical, results-driven approach.
• Strong relationship-building skills and ability to influence others and follow up on actions.
• Experience supporting proposals, business development activities, client initiatives or pursuits, ideally in professional services.
• Confidence working with reporting, management information, presentations, tracking tools and business documentation.
• Advanced Microsoft Office skills, particularly Excel and PowerPoint.
• Experience with CRM systems, reporting platforms or workflow tools would be an advantage.
• Professional and trustworthy approach to handling confidential and sensitive information.

Workplace

• The role is based at HKA's Riyadh headquarters, supporting strategic priorities across Europe, the Middle East and Africa.
• The role is hands-on with real visibility and impact within a collaborative international team.

About HKA

Application Notes

• HKA publishes official job postings only on its website and verified job boards and will never ask for sensitive personal information during the application process.