Business Development Admin
Skills
About This Role
Overview
- Swiss Hospitality Company is seeking a highly organized, bilingual **Business Development Admin** to provide full-cycle administrative support to the Business Development function.
- This role plays a critical part in identifying opportunities, managing RFP workflows, submitting proposals, coordinating post-award activities, and ensuring our business development pipeline is executed with precision and speed.
- **Key Responsibilities*** **Vendor Registration:** Manage and complete all vendor registration requirements for both public and private sector clients, as directed by the BD team or identified proactively.
- **Opportunity Scouting:** Monitor government and private sector portals (e.g. Etimad, Forsa, others) daily for new RFPs and tenders aligned with the company’s services.
- **Opportunity Management:**
- + Log identified RFPs into the company’s CRM or internal system.
- + Schedule and facilitate internal go/no-go decision meetings.
- + Assign opportunities to the appropriate BD team members.
- + Set and track deadlines for technical and commercial proposal submissions.
- + Ensure timely reviews by the Business Development Manager.
- **Proposal Submission & Follow-Up:**
- + Submit proposals through portals or email as per each RFP’s process.
- + Follow up with client procurement departments to track submission status, gather feedback, and record outcomes (win/loss reasons).
- **Post-Award Coordination:**
- + Liaise with the Finance Department to issue required financial guarantees.
- + Submit financial guarantees physically to clients where needed.
- + Coordinate with Legal and BD teams on agreement finalization.
- Support the development and submission of payment schedules for each awarded project.
- +
Requirements
- **Language:** Arabic (fluent) and English (fluent)
- **Location:** Based in Riyadh – full-time, in-office
- **Mindset & Personality:**
- + Highly proactive and detail-oriented
- + Strong ownership and accountability
- + Excellent coordination and follow-up skills
- + Comfortable handling pressure and working to tight deadlines
- **Technical Skills:**
- + Strong with Microsoft Office (Word, Excel, PowerPoint)
- + Familiarity with government portals (Etimad, etc.)
- + Experience using CRM tools (Zoho or similar) is a plus
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