Branch Administrator

Position information

Administrative and branch support

• Coordinate the Executive Director's calendar, meetings, events, travel, bookings, catering, equipment, rentals, and registrations.
• Prioritize mail and email; prepare meeting materials, record minutes, and track action items.
• Coordinate onboarding, access cards, equipment, office space, BERNIE requests, and branch asset inventories.
• Represent the branch at administrative meetings, contribute to corporate initiatives, and identify operational issues and solutions.

Finance, HR, procurement, and briefings

• Process invoices, contract payments, supply orders, and purchases in 1GX; coordinate Alberta International Office invoice payments and follow up on outstanding items.
• Support HR transactions for branch staff and Alberta International Offices, including staffing, acting assignments, arrivals, and departures.
• Track branch expenses and contribute to financial reporting and budgeting; support procurement and contract management.
• Use ARTS to track and route action requests and briefings, edit and format materials, monitor deadlines, and support timely approvals.
• Support logistics, planning, and reporting for the Premier's Investment Council.

Salary

• Salary is listed as $2,192.15 to $2,773.77 bi-weekly, equivalent to $57,215 to $72,395 per year.

Branch context

Requirements

• Coordinate and review action requests and briefing materials, provide daily support to the Executive Director and branch staff, and support finance, HR, procurement, and branch administration.
• Process includes using ARTS to track and route action requests, briefings, and related assignments within required timelines.
• Support invoice payments, expense tracking, financial reporting, budgeting, and procurement or contract administration.
• Support HR processes and forms for branch staff and Alberta International Offices.
• Review and format documents according to ministry and cross-government style guidance and ARTS templates.