Board Secretary & Governance Officer

Overview

Board Secretary & Governance Officer

Board Affairs & Governance Administration

• Prepare Board and Committee materials by collecting, reviewing, consolidating, and analyzing strategic, financial, operational, and governance information, and transforming it into high-quality Board packs, PowerPoint presentations, executive briefing notes, governance reports, meeting papers, and decision-support documents.
• Coordinate and administer Board of Directors, Committee, and Shareholder meetings.
• Organize Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and shareholder communications.
• Prepare and distribute agendas, Board packs, governance reports, and supporting documentation within established timelines
• Coordinate Board schedules, meeting logistics, attendance confirmations, and communication with Board members and executive stakeholders
• Maintain shareholder records, approvals, resolutions, and governance documentaion.
• Support the execution and follow-up of Board and Shareholder decisions.
• Maintain and periodically review governance policies, Board Charters, Committee Charters, and Delegation of Authority (DOA) frameworks,
• Support the continuous enhancement of governance frameworks, policies, and best practices.

Corporate Secretarial & Documentation Management

• Draft and maintain Board minutes, Board resolutions, shareholder resolutions, and governance correspondence
• Maintain accurate governance records, statutory registers, corporate archives, and official documentation
• Ensure proper document control, retention, confidentiality, and accessibility of governance-related records.
• Maintain governance trackers, approval records, and authorized signatory registers.
• Manage annual governance calendars, Board schedules, and statutory reporting timelines

Governance Coordination & Compliance

• Monitor and follow up on Board resolutions, approvals, signatures, and action items to ensure timely completions
• Coordinate governance matters with Executive Management and internal stakeholders
• Support governance audits, compliance reviews, and governance reporting requirements
• Liaise with Legal, Compliance, Internal Audit, and external advisors on governance-related matters.
• Monitor governance and regulatory developments and support implementation of applicable require.
• Maintain Board member declarations, conflict-of-interest disclosures, and governance compliance records.

Strategic Governance

• Provide governance guidance and procedural support to the Board and Executive Management.
• Promote governance excellence and contribute to strengthening the organization's governance culture.
• Support the implementation of governance initiatives and continuous improvement programs.

Bilingual Governance Support

• Prepare, review, and coordinate governance documentation in both English and Arabic.
• Ensure consistency, accuracy, and professionalism in all governance communications, records, and documentation.

Qualifications & Experience

• Bachelor's Degree in Business Administration, Corporate Governance, Law, Management, or a related discipline.
• Professional certification in Corporate Governance, Company Secretarial Practice, or Board Administration is preferred.
• Minimum 8–12 years of relevant experience in corporate governance, board administration, executive office management, or corporate secretarial functions.
• Demonstrated experience supporting Boards of Directors, Executive Committees, and shareholder governance activities.
• Strong experience in preparing board documentation, governance reports, resolutions, meeting minutes, and executive correspondence.
• Advanced proficiency in Microsoft PowerPoint, including the preparation of board presentations, board packs, executive reports, and decision-support materials.
• Proven ability to handle highly confidential corporate and governance-sensitive information.
• Experience within large corporate groups, holding companies, or regulated environments is highly desirable.
• Experience working within bilingual corporate environments is an advantage.

• Stakeholder Relationship Management

• Attention to Detail & Confidentiality

Language Requirements

• Fluent in English (Mandatory)
• Fluent in Arabic (Mandatory)