Bid Coordinator

Job Summary

Key Responsibilities

• Coordinate the end-to-end bid and tender process from receipt to submission
• Review tender documents to identify requirements, deadlines, and compliance criteria
• Prepare and format bid responses, ensuring consistency with branding and guidelines
• Maintain bid schedules, trackers, and submission calendars
• Liaise with internal stakeholders to gather technical, commercial, and legal information
• Ensure all bid responses meet client specifications and quality standards
• Manage document control, versioning, and approvals
• Upload and submit bids via client portals or electronic tender systems
• Maintain a library of standard responses, case studies, and supporting documents
• Assist with post-submission clarifications and feedback reviews

Skills and Competencies

• Strong organizational and time-management skills
• Excellent written communication and attention to detail
• Ability to manage multiple deadlines simultaneously
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with bid portals and tendering systems (desirable)
• Ability to work collaboratively across teams
• Strong compliance and quality-focused mindset

Qualifications and Experience

• Degree or equivalent experience in business administration, marketing, or a related field
• Previous experience in a bid, proposal, or administrative role (preferred)
• Experience working in a fast-paced, deadline-driven environment
• Knowledge of procurement and tendering processes (advantageous)