Bid Coordinator

Role overview

Responsibilities

• Manage bids from opportunity identification through final submission and coordinate timely input from internal stakeholders.
• Review RFPs, RFQs, ITTs, and tender documents for requirements, deliverables, and submission deadlines.
• Maintain bid schedules, trackers, and compliance checklists; write, edit, review, and format proposal sections.
• Compile supporting documents and check submissions for accuracy, client alignment, branding, and compliance.
• Support risk assessments and address contractual requirements; conduct final quality checks before submission.
• Coordinate departments and client clarifications, maintain bid resources, track outcomes, prepare win/loss analyses, and recommend improvements.
• Support bid strategy development with the Business Development team.

Requirements

• Bachelor’s degree in Business Administration, Marketing, Engineering, Architecture, or a related field.
• 3–5 years of experience in bid coordination, proposal coordination, tender management, business development, or a similar role.
• Strong bid-process knowledge; experience reviewing and responding to RFPs, RFQs, ITTs, and other tender documents.
• Strong proposal writing, editing, formatting, document management, organization, project coordination, and deadline management skills.
• Strong attention to detail, compliance and quality-checking ability, communication skills, and stakeholder management.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Experience using bid management platforms, CRM/ERP systems, or document management systems is an advantage.
• UAE market experience is preferred; relevant Architecture, Engineering, Construction, Interior Design, or Fit-Out industry experience is highly preferred.
• Ability to work effectively with Sales, Design, Operations, Finance, Legal, and other cross-functional teams.

Compensation

• Pay is AED 8,000–10,000 per month.

Workplace

• Work location is in person in Abu Dhabi.