Assistant Officer - Administration

Job Description

Responsibilities

• Provide administrative support to the Facilities Management and Operations teams.
• Prepare, update, and maintain reports, spreadsheets, trackers, and departmental records.
• Maintain organized electronic filing systems and ensure accurate documentation.
• Coordinate with site teams and internal departments to collect required information and documents.
• Assist in preparing letters, forms, presentations, and other administrative documents.
• Monitor and follow up on pending tasks, requests, approvals, and assigned action items.
• Support the preparation of daily, weekly, and monthly operational reports.
• Maintain records related to staff attendance, deployment, leave, and other administrative requirements, as assigned.
• Coordinate meetings, schedule appointments, record meeting minutes, and track action points.
• Communicate professionally with colleagues and stakeholders through email, telephone, and online platforms.
• Ensure confidentiality of company information and compliance with established policies and procedures.
• Maintain regular availability during approved working hours and complete assigned tasks within agreed timelines while working remotely.

Qualifications

• UAE National with a valid Family Book, as per company requirements.
• High School Certificate, Diploma, or Bachelor's degree in Business Administration, Office Administration, or a related field is preferred.
• Fresh graduates are welcome to apply.
• Basic knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Good written and verbal communication skills in Arabic and English.
• Basic computer skills, data entry, and electronic document management capabilities.
• Strong organizational skills and attention to detail.
• Good time management and the ability to meet deadlines.
• Ability to work independently, follow instructions, and manage assigned tasks in a remote working environment.
• Willingness to learn new systems, processes, and administrative procedures.