Assistant Facilities Manager

About This Role

Job Summary

The role is responsible for supporting the planning, coordination, and delivery of integrated facilities management services to ensure efficient, safe, and cost-effective operation of buildings and infrastructure. The position assists in overseeing daily FM activities, vendor performance, maintenance execution, and service quality while ensuring compliance with service level agreements, safety standards, and operational requirements.

Key Responsibilities

• Support the planning and execution of facilities management operations including soft and hard services
• Coordinate daily maintenance activities across mechanical, electrical, plumbing, and civil services
• Monitor vendor and subcontractor performance to ensure compliance with service level agreements
• Conduct regular site inspections to ensure service quality, safety compliance, and operational efficiency
• Assist in budgeting, cost control, and tracking of FM operational expenses
• Ensure timely response and resolution of maintenance requests and service issues
• Support implementation of preventive maintenance schedules and asset management plans
• Liaise with clients, tenants, and internal stakeholders to ensure service satisfaction
• Maintain records of work orders, maintenance activities, and service reports in CMMS systems
• Assist in managing emergency response and incident handling procedures
• Ensure compliance with health, safety, and environmental standards across all FM activities
• Support contract management activities including renewals, performance reviews, and reporting
• Coordinate with procurement for materials, services, and vendor-related requirements
• Assist in performance reporting and KPI tracking for FM services
• Support continuous improvement initiatives to enhance service delivery and operational efficiency

Tools & Methods, HSEQ

Abide by the Health, Safety, Environmental and Quality, (HSEQ) policy, procedures necessary for the good conduct and safety of the workplace. It is a requirement and moral obligation of each employee to be actively committed and accountable to the compliance of Enova’s HSEQ policy, operating procedures, as well as being compliant to local legislation. The Employee shall seek clarification and guidance in specific cases or whenever one feels necessary.

Customer Relations

Develop a pro-active working relationship with all authorities and assist in establishing areas for service improvement.

Minimum Qualifications

• Bachelor’s degree in Engineering, Mechanical / Electrical Engineering or a related field.
• Technical certification in facilities or building services management is an advantage.
• Arabic speaker is highly advantageous.

Minimum Experience

• 7-8 years of experience in facilities management or building operations.
• At least 2 years of experience in a supervisory or assistant managerial role.

Job Specific Skills

• Strong understanding of integrated facilities management operations
• Knowledge of MEP, civil, and soft services coordination
• Good project coordination and vendor management skills
• Familiarity with CMMS and FM reporting systems
• Strong analytical and problem-solving abilities
• Good understanding of health, safety, and environmental regulations
• Ability to manage multiple tasks and prioritize effectively
• Strong communication and stakeholder management skills
• Proficiency in Microsoft Office applications
• Ability to work under pressure and handle operational challenges effectively