Administrator

About This Role

Real Estate Admin Executive Key Responsibilities

• Manage property listings on Dubizzle, Bayut, and Property Finder
• Upload, update, and remove listings with accurate details, images, and pricing
• Coordinate with agents to collect property information and required documentation
• Prepare real estate contracts ( Form A, B, F ) and related documents
• Handle client inquiries and schedule property viewings
• Maintain and update property database and CRM system
• Ensure all listings comply with RERA regulations and company guidelines
• Assist in onboarding new brokers (documentation, system access, portal setup)

🔹 Lead Management (Core Responsibility)

• Call and qualify all incoming leads from property portals
• Identify buyer requirements (budget, location, property type, timeline)
• Categorize leads (hot, warm, cold) in the CRM system
• Assign and transfer leads to relevant agents promptly
• Follow up with agents on lead progress and updates
• Track response time and ensure no leads are missed
• Maintain accurate lead reports and daily/weekly performance reports
• Support agents in follow-ups to improve conversion rates

Additional Responsibilities

• Coordinate with the marketing team for listing promotions and campaigns
• Maintain accurate records of transactions, listings, and agreements

Requirements

• Bachelor’s degree or relevant qualification
• 1–3 years of experience in real estate admin (Dubai preferred)
• Hands-on experience with Dubizzle, Bayut, Property Finder
• Familiarity with RERA forms and processes
• Strong organizational and multitasking abilities
• Good communication skills in English
• Proficiency in Microsoft Office and CRM systems

Preferred Skills

• Knowledge of the Dubai real estate market
• Experience with Trakheesi / listing permits
• Ability to manage high-volume leads and listings efficiently