Administrator
Role Overview
Provides clerical, administrative, basic accounting, and IT support for the daily operations of a dental laboratory.
Coordinates communication between clients and technicians, tracks orders, maintains records, and provides basic technical assistance.
Key Skills for This Role
Full Job Posting
Job summary
Provides clerical, administrative, basic accounting, and IT support for the daily operations of a dental laboratory.
Coordinates communication between clients and technicians, tracks orders, maintains records, and provides basic technical assistance.
Administration and case coordination
- Handle communications with dental clinics and suppliers; receive, log, and track dental cases using Excel or other systems.
- Maintain patient-case, laboratory-material, and administrative records; support technicians with documentation and data entry.
- Coordinate case adjustments and inquiries with dental offices and schedule case pickups and deliveries.
- Monitor office supplies and coordinate purchasing and replenishment.
Accounting and IT support
- Assist with invoice preparation, payment tracking, expense monitoring, and financial record keeping.
- Support accounts receivable, accounts payable, and client payment follow-ups.
- Troubleshoot computers, printers, software, and office network connectivity; coordinate with external IT support when needed.
- Maintain digital filing systems, databases, and electronic records.
Qualifications
- Bachelor's degree in Business Administration, Accounting, Information Technology, or a related field.
- Proficiency in Microsoft Word, Excel, and Outlook; knowledge of basic accounting, invoicing, bookkeeping, and financial record keeping.
- Basic IT knowledge covering computer troubleshooting, software installation, printer setup, and network connectivity.
- Strong organization, time management, communication, prioritization, multitasking, reliability, attention to detail, and ability to work independently.
- QuickBooks or similar software experience and previous dental laboratory, healthcare, or similar administrative experience are advantages.
Workplace
- Work location is in person.
Employment
Job type is full-time.
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