Administrative & Operations Coordinator

Ensure invoices are processed and approved in a timely manner

SAP – Create PO’s, Receive PO’s

Receive, distribute, and prepare mail for courier services

Maintain and organize the filing system and update databases and other information as required

Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner

Respond efficiently to all requests for office supplies and coordinate servicing of office equipment

Maintaining plant budget files in various accounts and budget accruals on a period basis.

Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions

Communicate with Cintas regarding uniform sizes

Printing and posting of posters as required

Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)

Provide LOA, STD, and vacation forms to hourly team members

Any other tasks assigned by the Bakery Leader

Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit

Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)

Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher

Work with H&S to ensure training is scheduled and completed

Work with H&S to ensure physical/digital training records are maintained and up to date

Maintain safety shoe & glasses list and voucher programs

Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)

Attendance management administration for operations hourly team members

Compensation changes in Workday for hourly team members

One-time payments (tool reimbursement) for hourly team members

Employment letters

Data changes / updates – (contact info, banking etc) into Workday and any systems

Ensure orientaiton packages are created on-time for new hires

Issue FOB’s and keep log

Draft letters and reminders for expired work permits

Full payroll administration for all hourly team members in Kronos

System administration - Enter and remove team members

Ensure hours are accurate before each pay cycle

Ensure all team members have punched in and out and are approved by supervisors

SIN updates into system

Enter schedule into Kronos weekly

Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)

Manage absences for the week based on the schedule previously entered

Add leaves reporting code in Kronos every week for all team members on a leave of absence

Manage agency payroll and send hours to temporary agency

Confirm Labour hours and adjust as necessary in Kronos

Approve and sign off weekly payroll

Completion of high school: College degree an asset

3+ years experience as an assistant in a manufacturing environment preferred

Exceptional coordination and time management skills required

Strong computer skills (Word, Excel, PowerPoint)

Superior organizational, administrative and project planning skills

Self-directed with ability to work independently in a fast-paced environment managing multiple priorities

Detail oriented

Highly effective interpersonal skills to deal with internal and external contacts

Able to work well with a variety of people and maintain confidentiality

SAP knowledge is an asset.

Wonderbrands Group Competencies

FGF Group Competencies:

Adaptive Intelligence - Team Members respond effectively to challenges by evolving their skills, mindset, and approach.

Flexibility, Agility, Adaptability : Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and actively seeks innovative solutions. Uses setbacks as opportunities for growth

and applies a relentless focus on improving outcomes. Approaches challenges with a proactive, solutions -driven mindset and openness to feedback.

Calculated Risk-Taking : Makes strategic decisions by evaluating options and creating contingency plans.

Collaborative Intelligence - Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust.

Team First and Collaboration : Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.

Entrepreneurial Intelligence - Equips Team Members to identify opportunities, overcome setbacks, and move ideas to execution effectively.

Continuous Improvement : Drives innovation and optimizes processes to enhance quality and productivity.

Customer and Product Focus : Addresses need proactively with accountability and a solution-oriented mindset.

Fierce Execution : Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Continually inspires and develops Team Members ​ and promote cross-functional collaboration.

Supports, shared knowledge and experience with your Team through authentic conversations and development planning

Communicates clear expectations ​

Uses insight and knowledge to influence others ​

Understands and acknowledge differences and modifies style to support unleashing potential

Demonstrates patience and empathy, while listening ​

Create Winning Relationships ​

Inspire enthusiasm & commitment by communicating a clear path to success ​

Empowers others by delegating and providing support and opportunities for growth ​

Identifies , raises and resolves conflict ​

Builds trust and models the “Coach Approach” ​

Entrepreneurial Leadership ​

Encourages informed risk-taking and supports learning from outcomes.

Creates an environment where your team enjoys working hard while having fun ​

Provides feedback to reinforce results ​

Disclaimer: The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added, or this description may be amended at any time.

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection , does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. All assessments and decisions are conducted by qualified human professionals to ensure fairness, transparency, and compliance with Bill 149.

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