Administrative & Executive Assistant
Skills
About This Role
Office Administration
- Manage the reception area and facilitate internal and external communications including emails, phone calls, packages, and correspondence.
- Provide general support to clients and visitors.
- Maintain office supplies, equipment, and inventory levels ensuring availability and efficiency.
- Develop and maintain organized filing systems for both physical and digital records.
- Prepare reports, letters, spreadsheets, presentations, and administrative documents.
Executive & Personal Assistant Duties
- Provide full administrative and personal support to the CEO.
- Manage calendars, appointments, and meeting schedules.
- Organize meetings, book venues, prepare materials, and record meeting minutes.
- Coordinate travel arrangements including flights, hotels, transportation, and required documentation.
- Assist the CEO with personal administrative tasks and confidential matters when required.
- Act as the primary point of contact between executives, employees, clients, and external partners.
HR & Employee Administration
- Assist in job posting, recruitment coordination, and employee onboarding.
- Maintain employee attendance and leave records.
- Maintain accurate employee documentation and HR records.
Government & Visa Processing
- Process company trade license, establishment card, Ejari, visas, Emirates IDs, and insurance documentation.
- Coordinate with UAE government entities such as MOHRE, GDRFA, DED, TASHEEL, AMER, RTA, and other relevant authorities.
Finance & Administrative Support
- Manage petty cash transactions and prepare reconciliation reports.
- Maintain records of financial transactions and administrative expenses.
External Errands & Government Visits
- Handle administrative tasks outside the office such as visiting government departments, banks, courier services, and other institutions.
- Submit and collect official documents when required.
- Support company administrative processes with external entities.
Utilities & Services Management
- Manage company utility accounts including DEWA, DU, Etisalat, and Aquacool.
- Ensure timely payments, renewals, and updates of services.
Your resume, rewritten
for this exact role.
Sign up free — Base Career tailors your CV to this job description in 60 seconds.
01 / 05
Resume Tailored to This Job
Your keywords, structure, and story — rewritten to match this exact role and pass ATS filters.
Free · No card · 60 seconds
02 / 05
Cover Letter for This Role, Done
Job-specific cover letters written in Gulf professional tone — ready in seconds, not hours.
Free · No card · 60 seconds
03 / 05
See How Well You Fit This Role
AI match score with clear reasons — know your fit before investing time in the application.
Free · No card · 60 seconds
04 / 05
Apply in One Click
Autofill any application form on Workday, LinkedIn, Bayt, Greenhouse — with your tailored content.
Free · No card · 60 seconds
05 / 05
Track It. Follow Up at the Right Time.
Visual pipeline for every application with AI-timed follow-up reminders so nothing slips.
Free · No card · 60 seconds
Similar Jobs
Sales Administrative & Logistics (Riyadh, KSA)
Geberit · Riyadh
PURPOSE OF POSITION To handle the whole order processing within KSA from the receipt of request/order until the final dispatch of order inclusive invoicing in an appropriate way and according to schedule. Organization
Skills
2 weeks ago
Apply Now↗Apply Now ↗Administrative & Operations Assistant
The Clean Team · Doha
Company Overview: We are a growing cleaning services company in Qatar, providing reliable and high-quality cleaning solutions to residential and commercial clients. We are seeking a highly organized and proactive Adminis
Skills
2 weeks ago
Apply Now↗Apply Now ↗Administrative & Operations Executive
RadiantBiz Management Consultancy · Dubai
We are looking for a detail-oriented and organized Administrative Officer to support the daily administrative and operational functions of Radiantbiz Management Consultancy LLC . The role involves handling documentation,
Skills
3 weeks ago
Apply Now↗Apply Now ↗Administrative & Operations Executive with Medical or Laboratory background
NEST SCIENTIFIC MENA FZE · Dubai
About the Role We are seeking a highly capable and versatile Administrative & Operations Executive to support our growing international medical and laboratory supply business. The ideal candidate will be a proactive prob
Skills
3 weeks ago
Apply Now↗Apply Now ↗Sales Administrative & Logistics (KSA)
Geberit · Riyadh
PURPOSE OF POSITION To handle the whole order processing within KSA from the receipt of request/order until the final dispatch of order inclusive invoicing in an appropriate way and according to schedule. Organization
Skills
1 months ago
Apply Now↗Apply Now ↗2.2K+
Cover Letters & Follow-ups
1.8K+
Resumes Tailored
190.5K+
Jobs Tracked
Trusted by professionals at
Stop applying blindly.
Start getting hired.
Base Career automates the hardest parts of job searching — apply smarter, not harder.
AI Resume in 60s
Your resume rewritten for this exact role using the job description as the brief.
ATS-Optimized
Get past automated screening filters with the right keywords matched to each job.
Application Tracker
Track every job, follow-up, and interview in one visual kanban board.
Free plan · No credit card required