Administrative Assistant - UAE Nationals

Summary Of Functions

Essential Duties & Responsibilities

• Manage day-to-day administrative activities, including answering phone calls, responding to emails, and handling inquiries related to the centre.
• Maintain organized records and files, ensuring all documentation, reports, and student data are up-to-date and accessible.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Coordinate appointments, meetings, and events for the centre, including workshops, seminars, and student support sessions.
• Maintain the calendar for the Inclusiveness Centre team, scheduling meetings with internal and external stakeholders.
• Assist with organizing and facilitating events aimed at promoting inclusivity and awareness for people with disabilities within the university.
• Serve as the first point of contact for students, staff, and visitors to the centre, providing information and guidance as needed.
• Assist students with disabilities with administrative tasks, such as completing forms, arranging meetings, and accessing university resources.
• Support the centre’s staff with logistical and clerical tasks, ensuring smooth collaboration and communication among the team.

Job Description

• Manage and update databases related to student services, including tracking student needs, services provided, and follow-up actions.
• Prepare regular reports on the centre’s activities, student interactions, and support services.
• Ensure confidentiality and data security, adhering to university policies regarding the handling of sensitive information.
• Coordinate the procurement of office supplies, assistive devices, and other materials required by the centre.
• Maintain an inventory of office and accessibility-related equipment, ensuring all resources are in good working condition.
• Assist with budget management by tracking expenses and preparing financial reports for the Centre Director.
• Liaise with the university’s finance department for the processing of invoices, payments, and other financial transactions related to the centre’s operations.
• Act as a liaison between the Inclusiveness Centre and other university departments, ensuring efficient communication and collaboration.
• Work closely with external service providers, vendors, and partners to facilitate services and programs for people of determination.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Office Management, IT or a related field.
• Minimum of 4-6 years of experience in an administrative role, preferably in an educational or non-profit organization.

Knowledge & Skills

• Strong organizational and multitasking abilities, with attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent verbal and written communication skills in both Arabic and English.
• Ability to work collaboratively with a diverse team and maintain positive working relationships with colleagues, students, and external stakeholders.
• Strong problem-solving and decision-making abilities in a fast-paced environment.

Job Description

• No or very limited exposure to physical risk.

Supervision