Administrative Assistant (UAE National )

About This Role

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking an organized and efficient Administrative Assistant to join our team in Dubai, United Arab Emirates. As a UAE National, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning of our organization.

• Manage and maintain executive calendars, schedule meetings, and coordinate travel arrangements
• Handle incoming phone calls, emails, and correspondence in a professional manner
• Prepare and edit various documents, reports, and presentations
• Organize and maintain filing systems, both physical and digital
• Assist in planning and coordinating company events and meetings
• Perform data entry and maintain accurate records in company databases
• Provide general administrative support to various departments as needed
• Greet and assist visitors, ensuring a positive first impression of the company
• Manage office supplies inventory and place orders when necessary
• Assist with basic bookkeeping tasks and expense reports

Qualifications

• UAE National status
• 0- 2 years of experience in administrative roles
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills in English and Arabic
• Demonstrated ability to manage time effectively and multitask in a fast-paced environment
• Customer service orientation with a professional demeanor
• Bachelor's degree in Business Administration or related field (preferred)
• Familiarity with UAE business culture and practices
• Ability to work independently and as part of a team
• Proactive approach to problem-solving and task management