Administrative Assistant
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Key skills for this role
About the Role
Personnel & Recruitment Support Onboarding Coordination: Coordinating the mobilization of staff to project sites, including arranging transportation and uniforms. Documentation Management: Collecting and filing essential documents (visas, passports, IDs) and maintaining the Applicant Tracking System (ATS).
Key Skills for This Role
Full Job Posting
1. Personnel & Recruitment Support
- **Onboarding Coordination:** Coordinating the mobilization of staff to project sites, including arranging transportation and uniforms.
- **Documentation Management:** Collecting and filing essential documents (visas, passports, IDs) and maintaining the **Applicant Tracking System (ATS)**.
- **Interview Scheduling:** Managing calendars for recruiters and department heads to facilitate candidate screenings.
- **Credentialing:** Assisting HR with weekly follow-ups on the credentialing and medical clearance process for new hires.
2. Operational & Project Logistics
- **Attendance & Leave Tracking:** Managing employee attendance records, time-sheets, and **Paid Time Off (PTO)** tracking for staff deployed at various client locations.
- **Database Maintenance:** Keeping a master employee spreadsheet updated with deployment dates, contract end dates, and contact information.
- **Asset Management:** Ordering and maintaining inventory for office supplies and equipment used by both office staff and field technicians.
- **Work Order Processing:** Preparing and monitoring work orders and ensuring they are billed correctly to clients.
3. Communication & Liaison
- **Client & Vendor Interaction:** Serving as the first point of contact for clients, vendors, and visitors. This includes directing calls and managing emails regarding contracts or service inquiries.
- **Drafting Correspondence:** Writing and editing professional emails, memos, and reports on behalf of senior management.
- **Meeting Coordination:** Organizing internal and external meetings, booking rooms, and transcribing meeting minutes.
4. Financial & Administrative Tasks
- **Expense Reporting:** Processing expense claims and reconciling receipts for travel or operational costs.
- **Basic Bookkeeping:** Assisting with accounts receivable and payable, and preparing data for monthly financial summaries or annual audits.
- **Travel Arrangements:** Booking flights, hotel accommodations, and transport for managers or staff members traveling for business.
- Pay: AED2,500.00 - AED3,000.00 per month
Application Question(S)
- Are you fluent in Hindi?
Experience
- Administrative : 1 year (Required)
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