Administrative Assistant - UAE National - Al Ghad Charter School - Immediate Start

Job Description

Administrative Assistant (UAE National)

Al Ghad Charter School

Main Duties and Responsibilities

• Attend all administration team meetings
• Typing and branding of official documents and letters to Secondary parents
• Receiving, directing and responding to emails of behalf of the Secondary Leadership Team as appropriate
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility
• Link to Aldar HQ for all Secondary related issues/tasks
• Design new documents, where necessary, to improve Secondary Academy’s effectiveness
• Attend any training deemed necessary in relation to the role of Admin Support – Secondary
• Support new staff – arrival, induction, accommodation and any other requirements
• Maintaining up to date records for all Secondary pupils on engage
• Assist with the preparation of Secondary PTCs
• Mail merge letters to provide a more personalized service for parents and attached to DMS system
• Responsible for all communications to Secondary parents including Homework, Educational visits and invitations to events
• Ensure all fire registers are up to date and accurate for the Secondary School
• Process any student leavers forms for whole school, update Engage and forward to Admissions
• Responsible for arranging the cover of secondary teachers in times of absence

Specific Duties

• Manage diaries of team members, schedule internal and external meetings
• Assist in planning itineraries, including booking travel and accommodation
• File correspondence and other records related to the activities of the Division.
• Maintain and update files. Establish and improve own filing system.
• Raise and requisitions, maintain and distribute office stationery and supplies.
• Receive, sort and distribute all incoming mail. Prepare outgoing mail for dispatch.
• Maintain a proper register for incoming/outgoing mail. Ensure direct delivery of confidential material/mail.

Minimum Qualifications

• High School Certificate or bachelor’s degree

Minimum Experience

• Minimum of 3 to 5 years of experience in a similar industry

Job Specific Knowledge & Skills

• Proficient in operating PC, Photocopier, and various office machines
• Proficient in Microsoft Office programs, and Outlook 365
• Strong English communication skills (verbal and written)
• Arabic speaking skills of advantage
• Strong interpersonal skills to aid in daily contact with parents in a diverse multi-cultural environment
• Excellent office management skills
• Strong ability to prioritize and multi task
• This job description is not all inclusive.
• Aldar Education reserves the right to amend this job description at any time.
• We are an equal opportunities employer, committed to a diverse and inclusive work environment.
• We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
• Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.
• Offers of appointment are subject to satisfactory references and police clearance.