Administrative assistant (UAE National)
Key Skills for This Role
Full Job Posting
Qualifications and experience
- Diploma or bachelor's degree in Business Administration, Office Administration, Management, Secretarial Studies, or a related discipline.
- Equivalent qualifications supported by relevant administrative experience may be considered.
- 1–3 years of administrative, clerical, office coordination, or business support experience.
- Fresh graduates with strong administrative, organizational, and communication skills may also be considered.
- Corporate office, shipbuilding, ship repair, engineering, manufacturing, construction, or industrial experience is advantageous.
General office administration
- Provide day-to-day administrative and clerical support to the Administration Department and other assigned business functions.
- Prepare, format, distribute, and maintain official correspondence, letters, memoranda, reports, forms, and administrative documents.
- Coordinate stationery, printing, photocopying, scanning, and other routine office services.
- Maintain orderly office arrangements and assist with administrative procedures and workflow efficiency.
Document management and records
- Maintain accurate electronic and physical filing systems for administrative records, correspondence, agreements, and supporting documents.
- Classify, label, index, store, retrieve, and distribute authorized documents in line with document-control requirements.
- Monitor document completeness, validity, and expiry dates and notify responsible personnel of required action.
- Maintain confidentiality and appropriate access controls for sensitive information.
Office and employee coordination
- Receive and direct incoming calls, emails, correspondence, and administrative inquiries.
- Coordinate meetings, appointments, schedules, meeting materials, attendance records, minutes, and action trackers as required.
- Facilitate departmental follow-up and maintain professional communication with employees, visitors, suppliers, contractors, and other stakeholders.
- Support employee administration, training, events, approved travel, onboarding, workspace readiness, and assigned resources.
Facilities, vendors, and reporting
- Monitor supplies and maintain records of office equipment, furniture, and other assigned assets.
- Coordinate maintenance, repairs, housekeeping, and facility requests; follow up on completion and report unresolved issues.
- Collect supplier quotations, service reports, invoices, delivery notes, and supporting documents; check documentation before forwarding payment requests to Finance.
- Maintain administrative registers, trackers, and reports; support audits and management reviews and identify process improvements.
Work location
- Work location is in person.
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