Administrative Assistant / Secretary

Position Overview

Correspondence & Documentation

• Prepare, format, and edit official letters, memos, and reports in Arabic and English, especially correspondence with Riyadh Amanah and municipal departments related to O&M contracts.
• Create and update PowerPoint presentations for project progress meetings, Amanah reviews, and internal briefings.
• Organize, maintain, and update physical and electronic archiving systems for all O&M project documents: contracts, work orders, permits, completion reports, approvals, inspections, and correspondence.
• Maintain logs and registers for all correspondence, submittals, and O&M documentation.

Follow‑Up & Coordination

• Track and follow up on submissions, approvals, renewals, and routine procedures related to municipal assets O&M (facilities, infrastructure, public spaces, and related services).
• Handle incoming and outgoing mail, emails, and calls with Amanah officials, contractors, and internal teams; ensure proper registration and distribution.
• Coordinate appointments, meetings, and schedules with Riyadh Amanah representatives, municipal inspectors, and project staff.
• Liaise with Riyadh Amanah and other relevant municipal entities to complete administrative procedures, obtain signatures/stamps, and follow up on project‑related matters.

Confidentiality & Support

• Ensure confidentiality and proper handling of company, project, and municipal documents.
• Perform other administrative and secretarial duties to support the O&M project as assigned.

Requirements

• Bachelor’s degree in any discipline.
• **Experience:**
• Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably municipalities or Amanah.
• Experience in an engineering consultancy or in operation and maintenance / infrastructure / municipal services projects is a strong advantage.
• Good knowledge of municipal procedures, documentation, and platforms used by Riyadh Amanah.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Excellent written and verbal communication skills in Arabic; good command of English preferred.
• Strong organizational skills, accuracy, and attention to detail.
• Ability to handle multiple tasks, work under pressure, and meet deadlines.
• Professional appearance, strong sense of responsibility, and high level of discretion.
• Native Arabic speaker with professional fluency in English and Arabic (reading, writing, speaking).