Administrative Assistant - Saudi

Overview

Reception Duties

• To meet and greet clients and visitors in a friendly and courteous manner
• Keeps reception area clean and tidy
• Prepares refreshments for Guests
• Collects mail from the P.O. Box and distributes mail to the relevant people
• Answers calls and directs to the concerned person or takes a message and relays to the relevant person
• Monitoring and ordering of pantry and office supplies

General Administrative Duties

• To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
• To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
• Manage client contacts, inbox for Bankers.
• Photocopy and scan documents
• To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic & international), prepare itineraries for business travel, visas etc.
• Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
• Any other duties or special projects as requested by Office Manager, and/or Bankers.

Required Skills & Experience

• Proficient in all software packages (Word, Excel, PowerPoint)
• Previous professional services sector experience / background
• High level organisational skills
• Excellent communicate skills, both written and verbal
• Previous experience working in a fast-paced environment
• Strong attention to detail
• We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment.
• We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process.
• Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.