Administrative Assistant
Skills
About This Role
General
- Provide general office support including answering phones, and managing email correspondence, meetings with
- suppliers.
- Maintain filing systems, both physical and electronic.
- Order office supplies and maintain inventory.
- Ensure office equipment is functional and coordinate repairs if needed.
- Schedule appointments, meetings, and conference calls for the team.
- Assist with data entry tasks, maintaining accurate records and databases.
- Provide general administrative support to various departments as needed.
Role Specific
- Review of agreements – using applicable checklists.
- Follow up with clients for Agreements – keeping a record of what has been received, what is pending and what is under
- review.
- Ensuring all licenses, insurance and legal documentation are filed and up to date across all tenable offices.
- Keeping record of what projects have been won – and saving key information such as client details, scope of work and
- fee amount.
- Internal follow ups with department heads, ensuring a Project Start Up Form has been completed for each project.
- Liaise with our preferred travel agency to assist with flight and hotel bookings as and when required.
- Preparation of letters as and when required.
- Provide department heads with requested data as and when required.
- Contribute towards achieving the department KPI's.
Qualifications & Skills
- Education: Diploma or a degree or certification in business administration or a related field is a plus.
- Experience: 2-4 years of experience in an administrative or office assistant role preferred.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Communication: Strong verbal and written communication skills.
- Organization: Excellent organizational and multitasking abilities, with attention to detail.
- Problem-Solving: Ability to handle multiple tasks simultaneously and prioritize effectively.
- Team Player: Collaborative and works well within a team environment.
- Discretion: Ability to handle sensitive and confidential information.
- Advanced level of English – Speaking, Writing and Reading
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