Administrative Assistant

About This Role

This job listing is for immediate hire.

Company Description

MBA is a Saudi Arabian architectural practice known for its unique portfolio. The company is committed to delivering inspired architecture and interiors. MBA's dedication to creativity and innovation makes it a distinguished name in the industry. It offers a dynamic and collaborative environment for professionals to thrive.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Riyadh. The Administrative Assistant will be responsible for providing executive-level administrative support, managing phone communications with proper etiquette, and handling clerical tasks. Day-to-day responsibilities include scheduling meetings, organizing files, and coordinating office activities to ensure smooth operations.

Key Responsibilities:

Communication and coordination

• Answer and direct phone calls, take messages, and handle inquiries.
• Manage incoming and outgoing mail, faxes, and emails.
• Draft and edit correspondence, memos, and letters.
• Greet visitors and act as a first point of contact for clients.

Scheduling and event management

• Manage calendars, schedule appointments, and coordinate meetings.
• Arrange travel and make reservations for staff.
• Plan and coordinate events, conferences, and meetings.
• Prepare agendas and record minutes for meetings.

Office and information management

• Create and maintain electronic and physical filing systems.
• Manage and order office supplies and maintain inventory.
• Perform data entry and maintain databases.
• Perform basic bookkeeping tasks and process expense reports.

Document and report preparation 

• Prepare, type, and edit various documents, including reports, presentations, and spreadsheets.
• Assist in the preparation of regularly scheduled reports.
• Proofread documents for accuracy and grammar.

General support and other duties

• Provide administrative support to managers and employees.
• Assist with project management tasks, such as tracking deadlines.
• Ensure confidentiality of sensitive information.
• Collaborate with other departments to ensure efficient workflow.
• Performance Reporting: Regularly track and report on the success of marketing initiatives and sales targets, ensuring alignment with the company's overall goals.
• Customer Engagement: Handle customer inquiries and provide solutions that meet the expectations of clients, enhancing the overall customer experience.

Qualifications

• Experience in Administrative Assistance and Executive Administrative Assistance
• Strong Phone Etiquette and Communication skills
• Proficient in Clerical skills and office management
• Excellent organizational and time management abilities
• Ability to work independently and collaboratively
• Proficiency in using office software and technologies
• Bachelor's degree in Business Administration or related field is a plus
• Excellent communication and interpersonal skills, with the ability to engage clients and stakeholders confidently.

What We Offer:

• A competitive salary package with performance-based incentives.
• Opportunity to grow within a fast-paced and dynamic consultancy environment.
• Exposure to a diverse set of responsibilities and a collaborative work culture.
• Comprehensive benefits package and career development support.

If you are passionate about marketing, sales, and client satisfaction, and ready to take on a key role in a rapidly growing real estate company, we encourage you to apply.

Apply Now through MBA's LinkedIn Account.