Administrative Assistant & Receptionist - Riyadh, KSA

About Us

About the Role

• We are seeking a proactive and professional Administrative Assistant / Receptionist to support our growing Riyadh team.
• As the first point of contact for our office, you will manage the reception area while providing critical secretarial support to the local team and working with the administrative manager.
• This role is pivotal in ensuring smooth daily operations as we scale 50+ employees and transition to our permanent headquarters.
• YOU MUST BE A SAUDI NATIONAL FOR THIS ROLE
• Why is this role critical now:
• We are entering a high-growth phase. This role offers the opportunity to help build the office culture and operational workflow from the ground up.

1. Reception & Front Office Management

• **Front Desk:** Serve as the "face" of the company; greet visitors, clients, and candidates with professionalism consistent with our global standards.
• **Switchboard:** Manage incoming calls, screen inquiries, and route them to the appropriate team members.
• **Courier & Deliveries:** Manage all incoming/outgoing mail and courier packages (DHL, FedEx, etc.), ensuring timely distribution.
• **Hospitality:** Ensure the reception area, meeting rooms, and pantry are tidy and fully stocked for guests and meetings.

2. Administrative & Secretarial Support

• **Scheduling:** Assist with meeting coordination and calendar management for the wider leadership team as needed.
• **Travel Logistics:** Assist in booking flights, hotels, and transportation for team members and visiting global executives.
• **Documentation:** Handle data entry, filing, and preparing expense reports.
• **Translation:** Assist with basic English/Arabic translation for local vendor communications or government forms (if applicable).

3. Operations & Team Support

• **Onboarding Support:** Assist the Administrator Manager in setting up desks, access cards, and welcome packs for new hires.
• **Event Support:** Assist in organizing internal team events, lunches, and offsites.
• **Business Continuity:** Act as the primary backup for the Administrator Manager during leave or absence to ensure operational continuity.
• What are we looking for?
• **Experience:** 2+ years of experience in an administrative or receptionist role, preferably within a multinational or global company.
• **Language Skills:** Fluent in **English and Arabic** (Written and Spoken) is essential for dealing with local vendors and global internal teams.
• **Tech Savvy:** Proficient in Microsoft Office (Outlook, Excel, Word).
• **Soft Skills:**
• + Excellent organizational and time-management skills.
• + Professional demeanour and attire.
• + Ability to multitask in a fast-paced environment.
• + Reliability and punctuality.
• What's on Offer
• Apart from working with great people, we offer the below:
• Salary including housing & transport allowance
• Stock (RSU's) and performance related bonus
• 16 weeks fully paid Maternity Leave
• 6 weeks fully paid Paternity Leave
• Employee stock purchase scheme

• Child Education Allowance

• Life and Medical Insurance
• Live+ Well Reimbursement for health and recreational membership fees

Minimum Qualifications

• Bachelor's degree.

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