Administrative Assistant
Skills
About This Role
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team.
The ideal candidate will play a crucial role in supporting the efficient operation of our bakery.
This position involves a wide range of responsibilities, including data entry, managing deliveries, handling invoices, coordinating pickups, and overseeing stock management.
1. Data Entry
- Accurately input and maintain data related to orders, inventory, and customer information in our database.
- Prepare reports and analyze data as needed to support decision-making processes.
2. Managing Deliveries
- Schedule and coordinate bakery deliveries to ensure on-time delivery to customers and vendors.
- Monitor delivery schedules, track deliveries, and communicate with drivers and customers regarding delivery status.
3. Managing Invoices
- Generate and review invoices for accuracy and completeness.
- Follow up on outstanding payments, resolving discrepancies and providing excellent customer service in all interactions.
4. Managing Pickups
- Organize and coordinate customer pickups, ensuring that orders are ready, and customers have a seamless experience.
- Communicate pickup instructions and provide assistance as needed.
5. Stock Management
- Monitor and maintain adequate inventory levels for bakery supplies and products.
- Coordinate with the bakery team to order necessary supplies and manage stock rotation.
Qualifications
- Proven experience in administrative or clerical roles, preferably in a bakery or food-related business.
- Strong proficiency in data entry, Excel software, and basic accounting principles.
- Ability to multitask and work in a fast-paced environment.
- Customer-focused with a friendly and professional demeanor.
Additional Information
- This position will require working during weekends (Monday is our off day).
- Speaking English is a must.
- **This position is only for existing visa holder and does not require sponsorship.**
Job Type: Full-time
Pay: AED2,000.00 - AED3,000.00 per month
Experience
- administrative assistant: 1 year (Preferred)
Language
- English (Required)
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