Administrative Assistant

Overview

Administrative Assistant III

How You’ll Make An Impact

• Perform general administrative duties in support of individuals, teams, and business processes
• Develop, compile, and analyze basic information for inclusion in reports or presentation materials
• Prepare charts, graphs, and tables to support business insights and decision-making
• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there
• Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning
• Arrange domestic and international travel, including visa processing
• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
• Assist with processing legal contracts and maintaining accurate customer master data
• Compile and edit presentation content from multiple sources and distribute reports to stakeholders
• Maintain agendas, action item lists, and program plans, escalating issues when needed
• Respond to routine correspondence following established procedures
• Create and manage SharePoint sites and shared drives to keep teams organized
• Communicate proactively to meet internal and external client needs
• Maintain key relationships with customers and internal departments to understand and support customer expectations
• Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns
• Provide back-up support to other administrative team members as needed
• Organize and maintain office systems, supplies, and equipment

Position Details

• Location: [Insert Location]
• Business/Division/Leader Supported: [Insert Details]

What Is Unique About This Role

• You’ll support senior leadership in a fast-paced, high-impact environment
• You’ll be a trusted partner in both day-to-day operations and strategic initiatives

Minimum Qualifications

• High school diploma or equivalent
• Four years of administrative experience
• Immigration sponsorship is not available for this position

Preferred Qualifications

• Bachelor’s degree
• Intermediate proficiency in MS Office (Outlook, Excel, PPT)
• Experience successfully managing multiple, competing priorities to meet deadlines
• Excellent verbal and written communication skills, with a strong customer service focus
• Organizational skills and attention to detail
• Experience anticipating needs, being resourceful, and using sound judgment and tact
• Critical thinking, analytical, and problem-solving skills
• Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
• Experience working independently, as well as collaborating in a team environment
• Reliability, flexibility and approachability
• Process oriented, adaptable, reliable, flexible and approachable
• What’s in it For You:
• Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!
• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best

About Ecolab