Administrative Assistant | College of Arts and Sciences

Department of Psychology

Administrative Assistant

Job Responsibilities

• Communicate effectively with CAS students and assist them in understanding academic rules and policies.
• Answer department phone and email inquiries and serve as the department help desk.
• Manage and organize departmental files, records, and documents, ensuring efficient filing systems.
• Schedule meetings, prepare agendas, record minutes, and maintain the department’s calendar.
• Enter requisitions and maintenance requests into the university system.
• Facilitate scheduling and registration.
• Compile data and prepare statistical reports as required.
• Coordinate communication between faculty, students, and administrative offices.
• Handle student inquiries and provide administrative support for academic programs as applicable.
• Process paperwork related to faculty, staff, and student requests.
• Maintain and update departmental databases and reporting systems.
• Support event planning and execution for departmental activities.
• Liaise with university administration for procurement, HR, and financial matters.
• Ensure compliance with university policies and procedures in administrative tasks.
• Maintain strict confidentiality when handling sensitive information.
• Perform other secretarial and administrative duties as needed.

Qualifications And Skills Required

• Bachelor’s degree in business administration, office management, or a related field.
• Strong organizational skills and excellent time-management abilities.
• Excellent communication skills in both English and Arabic.
• Strong interpersonal skills with a professional and service-oriented approach.
• Ability to handle multiple tasks efficiently in a fast-paced environment.
• High level of professionalism and discretion in handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and the like).
• Good knowledge of Microsoft Access and data entry systems.
• Familiarity with university management systems (such as Banner, Fusion or similar platforms) is a plus.
• Ability to manage and maintain digital records and databases.

How To Apply

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.