Administrative Assistant - Arabic Speaker
Skills
About This Role
Overview
We are seeking an organised and proactive Administrative Assistant for a full-time, on-site role located in Dubai to join our team.
Company Description
METRO BRAZIL is the world’s first online fashion destination exclusively dedicated to luxurious Brazilian products.
Sourced from the finest materials in the Amazon rainforest, our collection showcases a wide variety of premium goods.
We are committed to delivering high-quality Brazilian products straight to your doorstep, creating a seamless and exceptional shopping experience.
Role Description
The Administrative Assistant will handle daily administrative tasks such as managing phone communications, performing clerical duties, supporting executive-level staff, logistics management and maintaining efficient office operations.
Successful candidates will play a crucial role in ensuring smooth office workflows and supporting the team with their organisational and multitasking skills.
Key Responsibilities
- Calendar Management:
- Scheduling appointments, meetings, and conference calls (e.g., in MS Outlook or Google Calendar).
- Communication Management:
- Answering, screening, and directing phone calls; responding to emails; and managing mail.
- Document Preparation:
- Drafting, editing, and formatting documents, including memos, reports, invoices, and presentations.
- Office Organisation:
- Maintaining filing systems (physical and digital), inventory management, and ordering office supplies.
- Travel and Logistics:
- Coordinating travel arrangements (flights, hotels, transport) and assisting with event planning.
- Financial Support:
- Performing basic bookkeeping, managing expense reports, and processing invoices.
- Visitor Assistance:
- Greeting clients and visitors, acting as a professional front-desk point of contact.
Qualifications
- Proficiency in Administrative Assistance and Executive Administrative Assistance tasks
- 2-3 years of experience in admin, secretary, office support or any relative position.
- What we're looking for
- Strong phone & email Etiquette and communication skills, with the ability to interact professionally
- Experience in handling clerical tasks and maintaining organised records
- Exceptional time management and organisational skills
- Familiarity with office tools such as microsoft office or similar software
- Proactive and resourceful mindset for problem-solving
- We are an equal opportunity employer and welcome applications from all qualified candidates.
- Only shortlisted candidates will be contacted.
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