Administrative Assistant
Skills
About This Role
Company Description
A leading interior design company based in Abu Dhabi, known for its innovative and creative office and workspace design solutions is looking for an experienced Administration assistant for their office operations .
Since its establishment in 2008, the company has grown into a dynamic team of professionals delivering high-end turnkey interior fit-out projects across sectors such as corporate offices, healthcare, hospitality, and retail.
With over a decade of experience, the team is dedicated to creating authentic, sustainable, and functional designs that reflect the individuality of their clients.
We takes pride in crafting efficient and artistic interiors while ensuring projects are completed on time and within budget.
The company's focus on innovation and client satisfaction makes it a top choice in the UAE's interior design industry.
Role Description
This is an on-site, full-time Administrative Assistant role based in Abu Dhabi.
The Administrative Assistant will be responsible for supporting day-to-day operations, managing communications, maintaining documentation, coordinating schedules, and ensuring efficiency in administrative tasks.
Responsibilities
include handling correspondence, performing general clerical tasks, assisting with executive-level administrative duties, and ensuring smooth office operations.
Qualifications
- Strong Administrative Assistance and Executive Administrative Assistance skills, including task prioritization and multitasking capabilities
- Proficiency in Phone Etiquette and professional communication skills
- Solid Clerical Skills, such as document management and record keeping
- Excellent verbal and written communication skills in English
- Proficiency in office software tools such as Microsoft Office Suite
- Prior experience in interior design is a must
- High school diploma or equivalent is required; additional qualifications in business administration or a related field are beneficial
Executive Support
Manage calendars, schedule meetings, and coordinate appointments for senior management
Prepare and draft emails, reports, and presentations
Act as a point of contact between management, clients, and internal teams
Track tasks and follow up to ensure timely completion
Handle confidential information with discretion
Administrative & Operations
Coordinate daily schedules, client appointments, and service requests
Respond to customer inquiries and ensure high service standards
Manage staff schedules, attendance, and operational coordination
Monitor ongoing tasks and ensure timely service delivery
Provide general administrative support to management
Coordination & Support
Assist with project coordination and documentation
Maintain organized records and filing systems
Support business operations with ad hoc tasks as required
Requirements
4-5 years of experience in administration, customer service, or executive support
Strong communication skills in English (written and verbal)
Excellent organizational and multitasking abilities
Ability to work in a fast-paced environment and manage multiple priorities
Proficiency in Microsoft Office (Excel, Outlook, Word)
Professional, reliable, and detail-oriented
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