Administrative & Accounts Executive – Saudi Arabia

Company Description

Role Description

Responsibilities

•  Administrative Responsibilities
• Manage the day-to-day administrative operations of the office and ensure smooth business functioning.
• Handle correspondence, emails, telephone calls, and official communications.
• Maintain and organize company records, employee files, contracts, and corporate documentation.
• Coordinate meetings, appointments, travel arrangements, and accommodation bookings.
• Monitor office supplies, equipment, and vendor contracts, ensuring timely procurement and renewals.
• Support HR administration, including attendance monitoring, leave management, employee records, and onboarding documentation.
• Coordinate with external service providers, banks, government entities, and business partners.
• Assist with company license renewals, regulatory filings, and corporate compliance requirements.
• Ensure compliance with company policies and local Saudi regulations.
• Support management with operational and administrative projects as required.

 Accounting & Finance Responsibilities

• Record and maintain daily financial transactions in the company's accounting system.
• Prepare invoices, receipts, payment vouchers, purchase orders, and expense reports.
• Manage accounts payable and accounts receivable functions.
• Perform monthly bank reconciliations and account reconciliations.
• Process petty cash transactions and employee expense reimbursements.
• Assist in payroll preparation and coordination with HR and management.
• Monitor customer collections and supplier payments.
• Prepare periodic financial reports, cash flow summaries, and management reports.
• Maintain organized accounting records and supporting documentation for audits.
• Assist with VAT compliance, tax filings, and statutory reporting requirements in Saudi Arabia.
• Liaise with external accountants, auditors, banks, and regulatory authorities when required.

Qualifications

• Accounting qualification from a recognized University.
• Working knowledge of financial software and MS Office.
• Excellent analytical and numerical abilities.
• Accuracy and attention to detail.
• The ability to work as part of a team. Ability to adhere to strict deadlines with minimal supervision.
• Fluency in English (both written and oral).