Administration / HR Assistant - Immediate Joiner

Overview

Administration

• Provide day-to-day administrative support to management and various departments.
• Manage office supplies, equipment, and inventory.
• Coordinate office maintenance, facilities, and vendor services.
• Schedule meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Prepare reports, presentations, correspondence, and other business documents.
• Maintain organized filing systems and ensure proper document control.
• Handle incoming calls, emails, courier services, and general office correspondence.
• Coordinate business travel, including flights, hotel bookings, transportation, visas, and travel itineraries.
• Organize company meetings, training sessions, exhibitions, and employee events.
• Support procurement activities by obtaining quotations and coordinating with suppliers.

Human Resources

• Assist with recruitment activities, including posting vacancies, scheduling interviews, and coordinating with candidates.
• Support employee onboarding and induction processes.
• Maintain employee records and HR documentation in compliance with company policies.
• Assist with visa processing, labor documentation, and employee administration.
• Maintain attendance, leave records, and HR databases.
• Prepare employment documents, including offer letters, employment contracts, and HR correspondence.
• Coordinate employee training and development activities.
• Support payroll administration by maintaining accurate attendance and employee records.
• Ensure confidentiality of employee information and HR records.
• Assist in implementing HR policies and administrative procedures.

Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Minimum 3–5 years of experience in Administration, HR Administration, or Office Management.
• Knowledge of UAE labor regulations and HR administrative processes is preferred.
• Experience in recruitment coordination, onboarding, employee records management, and visa processing.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills in English; Arabic is an advantage.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Experience with HRMS or ERP systems is an advantage.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a fast-paced environment.
• You may also register your profile through our website and apply here: https://www.nadia-me.com/job/details/532