Admin Support (4)- Warehouse Program Assistant

This position provides comprehensive administrative support to the Manager and Supervisor, Warehouse Services and plays an important role in keeping Warehouse Services operations organized and running smoothly. Successful candidate will coordinate administrative, inventory, financial and customer service activities that support schools and departments across the Division. This role is a great fit for someone who is organized, detail-oriented, comfortable working with systems and numbers, and enjoys being a go-to resource for others.

Coordinates day-to-day office operations and administrative activities.

Prepares, formats and maintains correspondence, reports, summaries and other documents.

Maintains records and filing systems in accordance with established requirements.

Orders and maintains office supplies.

Provides administrative support to the Manager and Supervisor as required.

Serves as a first point of contact for Warehouse Services and the inventory shopping cart system

Responds to and coordinates inquiries, requests, issues and information received by the office.

Builds positive working relationships with schools, Division departments, other school jurisdictions and external clients.

Maintains and updates the online Warehouse Services catalogue.

Posts, updates and removes information on the unit's website/portal.

Creates, enters, reviews and processes inventory and manual orders

Compiles daily orders and prepares them for picking and processing.

Distributes orders based on established pick routes.

Generates regular and ad hoc inventory and order reports.

Monitors orders, investigates shortages and helps resolve inventory issues.

Reviews packing slips and purchase orders for accuracy and follows up on discrepancies.

Prepares, receives and distributes invoices.

Reconciles statements, receipts and other financial documentation.

Prepares receipts and deposits for processing.

Completes monthly reconciliations and submits required documentation to Financial Services.

Ensures financial information is complete and accurate.