Casual Administrative Support

Edmonton Catholic Schools is seeking flexible, reliable, and service‑oriented individuals to join our Casual Administrative Support (5) pool. Casual staff provide coverage across the Division and may be assigned to any school or department, depending on operational needs. This position has no guaranteed hours or fixed location; however, once onboarded, casual employees become internal applicants and may apply for temporary and permanent opportunities as they arise.

Casual Administrative Support staff play an essential role in maintaining smooth office operations by supporting reception, student records, financial processes, and general administrative functions.

Coordinate inquiries and information arriving at the office

Answer and redirect phone calls; record messages as needed

Greet and assist students, parents, staff, and visitors

Provide information on school and Division policies and procedures

Assist students who come to the office for support or medical attention

Receive, sort, and distribute mail, courier items, and incoming documents

Register new students and update student information in electronic systems

Maintain records for incoming and outgoing students and ensure transfers are completed

Input attendance, contact parents regarding absences, and prepare attendance reports

Generate reports such as class lists, timetables, progress reports, and medical reports

Ensure accurate data entry for student records, scheduling, courses, and Alberta Education data transfers

Produce report cards, awards, and certificates

Maintain and update school accounts, ledgers, and financial records

Process invoices, cheque requisitions, deposits, and reimbursements

Assign coding and reconcile purchasing card transactions

Prepare month‑end, GST, and other financial reports

Assist school administration with budget setup

Schedule appointments for school administration and record meeting notes when required

Prepare letters, newsletters, handbooks, bulletins, and other communications

Photocopy instructional materials and coordinate bulk printing

Assist with school events such as book fairs, fundraisers, photo days, and field trips

Book venues and buses and maintain permission forms

Arrange substitute teachers using electronic placement and attendance systems

Troubleshoot basic software issues

Create posters, ads, and other materials using desktop publishing tools

Maintain office supply inventory and order materials as needed

Support records management systems and ensure confidentiality

Assist office staff during peak periods and participate in team meetings

Arrange for office equipment repairs

High school diploma

Training or coursework in office administration preferred

Experience in an educational setting is an asset

Strong verbal and written communication skills

Ability to interact with students, parents, and staff with tact and courtesy

Ability to work independently, prioritize tasks, and use sound judgment

Strong organizational skills and attention to detail

Ability to balance conflicting priorities and work accurately with numbers

Discretion in handling confidential information

Effective teamwork and collaboration skills

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.