ADMIN & SECRETARY

Overview

Key Responsibilities

• **Communication handling:** Act as the first point of contact for calls, emails, and correspondence. Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.
• **Meeting support:** Prepare comprehensive meeting agendas, briefing materials, and presentation decks. Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow‑up.
• **Office coordination:** Serve as a liaison between the Chief executiv officer and internal departments, external partners, and VIP visitors. Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.
• **Document management:** Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents. Support document reviews and ensure version control.
• **Project assistance:** Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations. Provide support on special projects that require coordination, follow‑up, and cross‑departmental communication.
• **Confidentiality & discretion:** Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.

QUALIFICATIONS & EXPERIENCE**

• Bachelor’s degree or Diploma in Business Administration or related field
• Proven experience in a similar administrative or secretarial role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and work under pressure
• Professional demeanor and positive attitude
• Discretion and confidentiality are a must
• Work Location: In person.

Application Question(S)

• What is your salary expectation?