Admin cum Accountant

Role overview

Administration and coordination

• Handle daily administrative and office activities; maintain company and client records, files, documents, and correspondence.
• Prepare and maintain quotations, purchase orders, invoices, delivery notes, and other documents.
• Coordinate with sales and technical teams on projects and service requirements; assist management with daily administrative tasks.
• Coordinate appointments, site visits, service requirements, and documentation when required.

Quotations, invoicing, and clients

• Prepare quotations for CCTV, security systems, ELV projects, maintenance works, and service jobs; track submitted, approved, rejected, and pending quotations.
• Prepare invoices based on completed work, approved quotations, purchase orders, and service reports; follow up with teams for job completion details.
• Follow up with clients on quotation approvals, purchase orders, invoices, payments, and outstanding documents.
• Email clients, suppliers, and business partners; respond to client inquiries and coordinate internal resolution.

Accounting duties

• Record sales, purchases, expenses, receipts, payments, and other bookkeeping entries.
• Maintain accounts receivable and payable; prepare customer statements and follow up on outstanding payments.
• Reconcile bank, cash, customer, and supplier accounts; maintain petty cash records and supporting documents.
• Assist with monthly financial reports and accounting information; maintain documentation and coordinate with external auditors or accounting consultants as needed.

Requirements

• Diploma or bachelor's degree in accounting, finance, business administration, or a related field.
• 2–5 years of relevant administration and accounting experience.
• Quotation and invoice preparation experience is required; good knowledge of accounting principles and bookkeeping.
• Experience with accounting software such as Tally, QuickBooks, Zoho Books, or similar software.
• Good knowledge of MS Excel and Microsoft Office; strong email writing and communication skills.
• Strong organization, time management, multitasking, deadline management, attention to detail, and accuracy.
• Good command of written and spoken English.
• Experience in a UAE-based company is preferred; VAT documentation experience is an advantage.
• Experience in CCTV, security systems, ELV, construction, contracting, or technical services is preferred.

Relevant skills

• Accounting and bookkeeping; quotations and invoicing; accounts receivable and payable; client and payment follow-up.
• Email communication; MS Excel; accounting software; documentation and filing; office administration; customer service; data entry; VAT documentation.

Compensation and benefits

• Pay is AED 3,000–6,900 per month, based on experience and qualifications.
• The employer states full-time employment, a professional working environment, career growth opportunities, and exposure to accounting, administration, sales support, and security system operations.

Workplace

• Work is in person in Dubai.