Admin

Role overview

Administration and coordination

• Handle day-to-day administrative and office activities; maintain company and client records, documents, files, and correspondence.
• Prepare quotations, purchase orders, invoices, delivery notes, and other documents.
• Coordinate with sales and technical teams on projects, service requirements, and details needed for invoicing.
• Assist management with daily administrative tasks.

Quotations, invoicing, and client communication

• Prepare professional quotations for CCTV, security systems, ELV projects, maintenance works, and service jobs.
• Prepare invoices using completed work, approved quotations, purchase orders, and service reports.
• Track quotations and follow up with clients on approvals, purchase orders, invoices, payments, and outstanding documents.
• Email clients, suppliers, and business partners; coordinate appointments, site visits, and service requirements.
• Respond to client inquiries and coordinate resolution with the appropriate internal team.

Accounting duties

• Record sales, purchases, expenses, receipts, and payments; maintain accounts receivable and payable records.
• Prepare customer statements and follow up on outstanding payments.
• Reconcile bank, cash, customer, and supplier accounts; maintain petty cash records and supporting documents.
• Assist with monthly financial reports, accounting documentation, external auditors or consultants, and management financial information.

Requirements

• Diploma or bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Two to five years of relevant administration and accounting experience.
• Experience preparing quotations and invoices; knowledge of basic accounting principles and bookkeeping.
• Experience with Tally, QuickBooks, Zoho Books, or similar accounting software; good knowledge of MS Excel and Microsoft Office.
• Strong email writing and communication skills; good command of written and spoken English.
• Organizational and time-management skills, attention to detail, and ability to manage multiple tasks and deadlines.

Preferred experience

• Previous experience in a UAE-based company is preferred.
• VAT-related accounting documentation experience is an advantage.
• Experience in CCTV, security systems, ELV, construction, contracting, or technical services is preferred.

Compensation and benefits

• Pay is AED 3,000 to AED 4,000 per month.
• Full-time employment, a professional working environment, career-growth opportunities, and exposure to accounting, administration, sales support, and security system operations.

Workplace

• Work location is in person in Dubai, UAE.