Admin & Compliance Manager

About the role

Qualifications and experience

• At least 5 years of experience in office administration, compliance, KYC/onboarding, or a similar role.
• Experience as an Admin & Compliance Manager or comparable role is highly desirable.
• Oil and gas, commodities, trading, energy, or financial services experience is an advantage.
• Strong knowledge of customer and supplier KYC procedures, onboarding documentation, and due diligence.
• Experience handling banking correspondence, financial documentation, and tender submissions.
• Experience managing or supervising a small team.
• Experience with European markets, senior stakeholders, and C-suite executives.
• Excellent organisation, attention to detail, written and verbal communication, and ability to manage multiple priorities.
• Professional, discreet, presentable, and sound in judgment when handling sensitive documents.
• Proficient in Microsoft Office and document management systems.

Key responsibilities

• Oversee day-to-day office administration and adherence to internal policies and procedures.
• Manage customer and supplier onboarding, KYC documentation, due diligence checks, verification, and record keeping.
• Ensure administrative and onboarding processes comply with regulatory requirements and company procedures.
• Manage bank and financial institution correspondence, documentation, and account requirements.
• Coordinate complete, accurate, timely tender submissions.
• Build relationships with customers, suppliers, banks, and external partners, particularly across Europe.
• Liaise with C-suite executives and senior stakeholders on documentation, correspondence, and administrative matters.
• Supervise and support a small administrative team, delegate tasks, and ensure efficient daily delivery.
• Maintain accurate, confidential, well-organised records for internal and external requirements.
• Review and improve administrative workflows, onboarding procedures, and documentation processes.

Workplace

• The role is based in Dubai, UAE, with work in the office daily.

Salary

• Salary depends on experience.