Admin Assistant – with Real Estate experience

Job Purpose

Key Accountabilities

• Coordinate and process lease renewals
• Handle property listings across internal systems and external platforms.
• Ensure contracts are issued and signed in coordination with relevant departments.
• Handle Ejari registrations and renewals in DLD system. Update and maintain internal records and property management databases (MORE, Excel, etc.).
• Provide accurate and timely reports on leasing, renewals, and collections to management.
• Support payment collection coordination with tenants and finance teams.
• Answer the tenant’s inquiries and calls, acting as the first point of contact for leasing-related matters.
• Liaise with internal departments (Legal, Finance, Maintenance) for issue resolution and contract support. Assist with filing, scanning, and archiving leasing documentation. Follow up on lease renewals and manage tenant communications.

Minimum Education

• Diploma
• Preferred bachelor’s degree in business administration or a related field

Knowledge & Technical Skills

• Strong understanding of real estate operations and lease documentation
• Knowledge of MORE, Microsoft Office (especially Excel)
• Familiarity with contract issuance processes and payment coordination
• Basic knowledge of IT support for system data entry and records management
• Excellent communication and coordination skills
• Integrity in handling sensitive tenants and contract data
• Ability to follow up and execute timely documentation
• Ability to collaborate across departments
• Ability to deliver Professionalism with the Client
• Accuracy and service excellence
• Attention to Detail
• Time Management and Prioritization
• Problem Solving
• Stakeholder Coordination
• Process Compliance
• Written and Verbal Communication
• PC Knowledge with MS Office
• Language Proficiency: English and Arabic (preferably but mandatory)

Minimum Experience

• 2–3 years of administrative experience in property management or real estate, with hands-on involvement in renewals, listings, and tenancy coordination.
• Candidates may submit their CV along with other credentials to: careers@duservefm.ae.
• Please note the subject line asper the Job Tittle.