Admin Assistant - Engineering Department

Role overview

Documentation and coordination

• Provide administrative and clerical support to the engineer and project team.
• Prepare, organize, and maintain project documents, reports, drawings, records, correspondence, and approvals; maintain filing systems.
• Coordinate with contractors, consultants, suppliers, and other stakeholders; follow up on pending documents, approvals, submissions, and updates.
• Maintain trackers for activities, submissions, approvals, inspections, and outstanding matters.
• Schedule meetings, site visits, inspections, and appointments; attend meetings when required and prepare minutes and action-point trackers.
• Prepare letters, emails, reports, presentations, spreadsheets, and project status reports; monitor deadlines and alert the engineer to pending matters.
• Assist with submissions to authorities, consultants, and project stakeholders; handle other administrative duties as assigned.

Qualifications and skills

• Minimum 1–2 years of relevant experience in an Administrative Assistant, Project Coordinator, Engineering Administrator, or similar role.
• Experience in real estate, construction, engineering, or property development is preferred.
• Good understanding of administrative and document-control procedures.
• Excellent written and verbal English communication skills; good Microsoft Office knowledge, particularly Word and Excel.
• Strong organization, follow-up, stakeholder communication, multitasking, deadline management, and attention to detail.
• Must be responsible, proactive, presentable, and willing to learn; a valid UAE visa or spouse visa is required.
• Candidates currently based in Dubai are preferred.

Pay

• Pay is AED 2,000–2,750 per month.

Workplace

• Work location is in person.