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Admin Assistant

KAFLAS
, UAE
Mid-Senior
Office ManagementAdministrative SupportSchedulingCommunicationRecord KeepingMicrosoft Office Suite
Free

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Key skills for this role

Office ManagementAdministrative SupportScheduling
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Overview

Discover more

Travel Guides & Travelogues

Are you searching for a rewarding

Admin Assistant Job In Dubai

with a leading engineering and infrastructure consulting company?

Systra

is seeking organized and detail-oriented professionals to support office operations, project coordination, and administrative functions.

This opportunity is ideal for candidates interested in

Admin Assistant jobs in Dubai

,

administrative assistant careers

,

office administration roles

,

business support positions

,

document controller jobs

, and

project administration opportunities in the UAE

.

The role offers valuable exposure to records management, office coordination, data administration, project documentation, and corporate support functions, making it an excellent opportunity for professionals seeking long-term career growth.

Missions And Main Duties

  • Serve as the first point of contact for visitors, clients, and vendors providing a warm and professional welcome.
  • Manage the reception area, including answering and directing incoming calls, taking messages, and handling inquiries in a timely manner.
  • Process employee’s requests and provide relevant information.
  • Coordinate and schedule appointments and meetings as needed.
  • Provide administrative support to various Departments, Managers, including data entry, filing, and document preparation.
  • Coordinate with vendors and service providers for office supplies, maintenance and services.
  • Prepare purchase requests, follow up on quotations, and order processing.
  • Support invoice tracking and coordinate with finance for payments and documentation
  • Ensure smooth office operations by monitoring supplies, equipment, and general housekeeping.
  • Oversee daily allocation, usage, and condition of company vehicles, ensuring proper documentation.
  • Monitor vehicle movement, maintain trip logs, coordinate with drivers and utilization of fleet
  • Coordinate regular servicing, repairs, and record inspections of vehicles, liaising with vendors/garage to ensure safety, reliability, and minimal downtime.
  • Coordinate with building management for maintenance, renewals, support, and addressing employee complaints.
  • Ensure overall cleanliness and organization of office premises, including workstations, pantry, common areas, coordinating with housekeeping staff for daily upkeep.
  • Conduct regular inspections of offices and workspaces to ensure proper maintenance, safety compliance, and availability of required supplies, reporting any issues for timely resolution.
  • Handle incoming and outgoing mail, packages, and deliveries.

Profile

  • 3 – 5 years relevant experience in a similar role, preferable in a corporate
  • Strong knowledge of Microsoft office
  • Strong communication and interpersonal skills.
  • Good organizational skills with accuracy, attention to detail, and thoroughness.
  • Ability to maintain high level of confidentiality and discern sensitive issues.
  • Flexibility to adapt to changing priorities and work in fast-paced environment.
  • ]:pointer-events-auto R6Vx5W_threadScrollVars scroll-mb-[calc(var(--scroll-root-safe-area-inset-bottom,0px)+var(--thread-response-height))] scroll-mt-[calc(var(--header-height)+min(200px,max(70px,20svh)))]" dir\="auto" data-turn-id\="request-6a27b3a7-b654-8321-8a3d-85870e0e1db1-0" data-turn-id-container\="request-6a27b3a7-b654-8321-8a3d-85870e0e1db1-0" data-testid\="conversation-turn-244" data-turn\="assistant">

Systra

as an

Admin Assistant In Dubai

offers an excellent opportunity to develop expertise in

office administration

,

project support services

,

document management

, and

business operations coordination

.

The role provides hands-on experience in

records administration

,

data management

,

project documentation

,

office communication

, and infrastructure project support activities.

Whether your goal is to advance into positions such as

Administrative Officer

,

Office Coordinator

,

Executive Assistant

,

Project Administrator

,

Business Support Executive

, or

Office Manager

, this opportunity can significantly strengthen your professional profile and career prospects.

Candidates seeking rewarding

Admin Assistant jobs in Dubai

with opportunities for professional development and long-term career growth are encouraged to explore this exciting role with

Systra

  • .
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  • Discover more

Travel Guides & Travelogues

Are you searching for a rewarding

Admin Assistant Job In Dubai

with a leading engineering and infrastructure consulting company?

Systra

is seeking organized and detail-orien

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