Accounts Payable Supervisor

The Accounts Payable Supervisor supports the Accounts Payable Manager in overseeing the daily operations of the Accounts Payable function. This role is responsible for ensuring the timely and accurate processing of invoices and payments, maintaining vendor relationships, and driving process improvement. The Supervisor serves as the primary point of contact for day-to-day AP activities.

Supervise daily accounts payable activities, including invoice processing, payment preparation, vendor account maintenance, and employee expense reimbursements.

Review and approve transactions processed by AP staff to ensure accuracy, completeness, and proper authorization.

Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries.

Support the Accounts Payable Manager with workload planning and departmental objectives.

Provide day-to-day leadership, coaching, and guidance to Accounts Payable team members.

Assist with onboarding, training, and skill development.

Monitor team productivity and ensure service level expectations are achieved.

Foster a collaborative and customer-focused environment.

Maintain strong working relationships with vendors and internal departments.

Address escalated vendor concerns and payment inquiries.

Support procurement and operational teams regarding purchase order matching and invoice approvals.

Ensure compliance with company policies, accounting procedures, and internal controls.

Assist with audit requests, providing documentation and support as required.

Confirm correct tax applications are being made to invoices when recorded.

Assist with month-end close processes, including accruals and account reconciliations.

Support year-end audit requirements and financial reporting activities.

Collaborate with the Accounts Payable Manager to ensure accurate reporting.

Diploma or bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent work experience will also be considered.

Minimum 5 years of progressive accounts payable experience.

Strong hands-on experience with ERP systems is preferred.

Experience in high-volume transaction environments is preferred.

Strong organizational and time-management skills

Excellent attention to detail and accuracy

Analytical problem-solving abilities

Effective communication and interpersonal skills

Ability to prioritize and manage multiple deadlines

Strong Excel skills