Accounts & Administrative Assistant

Role overview

Finance responsibilities

• Assist with manual journal entries and provide data for bank records and expense reports.
• Support accounts payable and receivable, including invoice verification and ERP registration.
• Prepare invoices and expense reports for payment processing.
• Reconcile intercompany and major balance-sheet accounts.
• Manage prepaid expenses, checklist trackers, and petty cash.
• Assist the finance team with accurate and efficient data entry.

Administrative responsibilities

• Manage JAFZA administration, visa renewals, typing-centre and DHA medical-centre coordination, lease renewals, and ad hoc duties.
• Coordinate employee visa renewals and collect information for insurance renewals.
• Track vehicle renewals and prepare supporting documents.
• Submit documents to banks and make bank visits when required.
• Organize and maintain finance-related documents.
• Manage stationery and pantry supplies and coordinate office cleaning and HVAC maintenance.
• Manage mail collection and distribution, post-box renewal, and the mail register.
• Arrange transportation for office guests.

Qualifications and experience

• Qualification in finance, accounting, business administration, or a related field.
• Experience as an administrative assistant; finance-focused experience is preferred.
• Strong organization, multitasking, attention to detail, and data-entry accuracy.
• Excellent communication and interpersonal skills, problem-solving ability, and independence.
• Knowledge of JAFZA processes is a plus; a UAE driving license is preferred.

About the company

Location

• The role supports Middle East operations based in Dubai, Jebel Ali Freezone.