Accounting Associate - Project Accounting

Role overview

Project accounting and billing

• Set up projects and time classes, apply controls and budgets, and configure payment terms and contracts in the project accounting system.
• Review contract terms and bill time-and-materials and fixed-price projects accurately.
• Apply contract provisions for price escalations and change notices to avoid revenue loss.
• Coordinate with project managers and principals-in-charge on contracts, changes, approvals, and billing-related services.
• Prepare supported invoice packages for approval and submit invoices on schedule.
• Research unbilled issues and optimize billing opportunities.

Reporting, reconciliation, and records

• Maintain project files, including expense records, consultant invoices, and monthly invoices.
• Reconcile cash application variances with Accounts Receivable and coordinate billable expenses with Accounts Payable.
• Generate and distribute profitability reports, review weekly timesheets, and analyze project or unit profitability monthly.
• Support year-end audit requests, respond to auditor queries, and escalate significant matters.
• Coordinate with Jacobs offices and handle additional assignments as directed.

Requirements

• Strong accounting standards knowledge, particularly revenue recognition.
• Experience in a large, diverse organization with intersecting business processes.
• Strong understanding of ERP systems, such as Oracle Financials.
• Strong verbal and written communication skills and ability to work across organizational levels.
• Ability to work in a matrix reporting structure and partner with cross-functional teams.

Work arrangement

• Hybrid working arrangement that allows employees to split the week between Jacobs offices or projects and remote locations.

Workplace culture and support

• Jacobs describes a collaborative environment with career development, knowledge sharing, flexible working arrangements, extended leave options, and social, health, and wellbeing initiatives.