Accountant & Operations Executive – Joinery, Fit-Out & Maintenance Company

Overview

Key Responsibilitiesaccounting & Finance

• Maintain company accounts using **QuickBooks**
• Record **journal entries** and maintain accurate **double-entry bookkeeping**
• Prepare monthly financial reports and account reconciliations
• Manage **accounts receivable and accounts payable**
• Prepare, issue, and reconcile customer invoices
• Follow up outstanding payments and customer statements
• Perform bank, supplier, and customer reconciliations
• Prepare **salary sheets**, overtime calculations, payroll summaries, and staff deductions
• Maintain staff attendance records and coordinate payroll data
• Prepare and assist with **VAT filing** and maintain VAT records
• Maintain petty cash records and expense tracking
• Assist management with budgeting, cash flow monitoring, and financial reporting

Operations & Administration

• Maintain organized records of quotations, invoices, LPOs, contracts, and project files
• Support procurement documentation and supplier coordination
• Coordinate with operations, warehouse, and site teams
• Handle customer calls, WhatsApp messages, and email correspondence when required
• Assist with scheduling, document preparation, and general office administration
• Ensure company records and documentation remain accurate and up to date

Requirements

• Minimum **3 years UAE experience** in accounting
• Strong working knowledge of **QuickBooks**
• Excellent understanding of:
• Double-entry accounting
• Journal entries
• Accounts receivable & payable
• Bank reconciliation
• Invoice reconciliation
• Payroll processing
• Overtime calculations
• Attendance management
• VAT filing
• Good knowledge of Microsoft Excel
• Strong organizational and communication skills
• Experience in **construction, maintenance, manufacturing, or fit-out companies** is highly preferred
• Must be currently based in the UAE
• Pay: AED2,000.00 - AED5,000.00 per hour

Application Question(S)

• What is your current visa status, and when can you join?
• What is your current salary and expected salary?
• How many years of UAE experience do you have using QuickBooks, and which accounting software have you worked with previously?
• Have you independently handled journal entries, double-entry bookkeeping, bank reconciliation, supplier/customer reconciliation, VAT filing, payroll, salary sheets, overtime calculations, and attendance management? Please briefly describe your experience.
• Have you worked for a construction, maintenance, joinery, fit-out, or manufacturing company before? If yes, please briefly describe your responsibilities.
• Are you comfortable handling both accounting and general administrative responsibilities, including customer coordination and operational support?