Accountant / Administrative Officer

About This Role

We are looking for a reliable and detail-oriented Accountant / Administrative Officer to join our team. This role combines accounting, administration, and coordination responsibilities, ensuring the smooth day-to-day operations of the centre.

Key Responsibilities

Accounting & Finance

• Manage daily banking activities, including monitoring transactions and reconciling accounts
• Maintain accurate bookkeeping records in coordination with the external bookkeeping team (Express Solutions)
• Take full ownership of executing accounting tasks, including payments and financial tracking
• Process and manage all payments (utilities, suppliers, services, etc.) in line with approved schedules and management coordination
• Act as the main point of coordination between contractors, suppliers, reception, management, and the bookkeeping team
• Verify and reconcile incoming payments with reception (PayBy Link, bank transfers, etc.)

Reporting & Financial Processes

• Prepare monthly practitioner settlement reports (per doctor/practitioner)
• Submit settlement reports to the Senior Accounting Team for review and approval prior to payment
• Support payroll preparation in coordination with the Senior Accounting Team, including staff deductions and confirmations

Quotations & Procurement Support

• Prepare internal quotations as required
• Source and obtain quotations from external vendors and service providers

Administration

• Record and maintain daily sales and expense documentation
• Manage petty cash and ensure proper tracking
• Prepare weekly and monthly reports
• Maintain staff records, including leave tracking
• Handle license renewals (Trade License, DHA, insurance, etc.)
• Coordinate with maintenance, suppliers, and cleaning staff
• Manage emails, calls, and general correspondence
• Organize and maintain accurate filing systems

PRO & HR Support

• Process staff visas (applications, renewals, cancellations)
• Maintain employee documentation and records

Additional Support

• Assist with executive administrative tasks when required

Requirements

• Proven experience in accounting and administrative roles
• Strong organizational and multitasking skills
• Attention to detail and ability to meet deadlines
• Good communication skills
• Proficiency in Microsoft Office and basic accounting systems
• Fluency in Tagalog and English is required
• Experience in the UAE is preferred

What We Offer

• Supportive and professional work environment
• Opportunity to grow within a dynamic team

Job Type: Full-time

Pay: AED8,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Accounting: 2 years (Preferred)

Language:

• Tagalog (Preferred)

Work Location: In person