Workshop Assistant

About Us

Job Summary

Key Responsibilities

• Maintain workshop records, job cards, service reports, and maintenance history.
• Coordinate preventive maintenance schedules for heavy equipment, trucks, buses, and machinery.
• Monitor spare parts requests and inventory records.
• Prepare purchase requests and follow up with procurement for workshop requirements.
• Maintain accurate records of equipment downtime and repair activities.
• Generate daily, weekly, and monthly workshop reports.
• Coordinate with workshop supervisors, mechanics, drivers, and operations teams.
• Ensure all vehicle and equipment documents are updated and properly filed.
• Assist in warranty tracking and vendor/service provider coordination.
• Support compliance with company HSE and quality procedures.
• Manage workshop administrative documentation and filing systems.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Mechanical Engineering, or related field.
• Minimum 3–5 years of experience in workshop administration, fleet maintenance administration, or equipment maintenance coordination.
• Experience in construction, transportation, heavy equipment, or contracting companies preferred.
• Strong knowledge of workshop documentation and maintenance processes.
• Proficiency in MS Office (Excel, Word, Outlook).
• Experience with ERP or fleet management systems is an advantage.
• Strong organizational and communication skills.
• Ability to work in a fast-paced environment and manage multiple tasks.

Preferred Experience

• Heavy equipment workshop administration.
• Fleet maintenance coordination.
• Spare parts inventory control.
• Construction or transportation industry background.