We’re Hiring: Procurement Manager

Role overview

Procurement and contracts

• Manage procurement from requisitions and RFQs/RFPs through sourcing, evaluation, negotiation, award, LPO/contract issuance, follow-up, and close-out.
• Evaluate quotations and technical and commercial comparisons; review scopes, BOQs, exclusions, risks, and potential variations.
• Manage AMCs for HVAC, elevators, firefighting, MEP, water tanks, pest control, cleaning, security, generators, pumps, access control, landscaping, and other property services.
• Track AMC scope, value, start and expiry dates in the ERP; initiate renewals 60–90 days before expiry and verify required contractor documents and approvals.
• Lead procurement and negotiations for renovation, refurbishment, rectification, civil, MEP, painting, waterproofing, fit-out, and specialist works.
• Prepare tender packages and issue contracts and LPOs through the ERP, covering scope, pricing, payment terms, warranties, retention, guarantees, penalties, defects liability, and completion requirements.
• Maintain GRNs and service completion records; coordinate PO/GRN/invoice matching with Finance and regularise emergency purchases in the ERP.
• Negotiate commercial terms and manage variations, disputed invoices, contractor claims, payment matters, guarantees, and retention.
• Monitor budgets and use ERP spend data to identify savings, benchmarks, framework agreements, and contract consolidation.
• Manage vendor records and prequalification documents; monitor contractor mobilisation, progress, delivery, completion, and SLA performance.
• Generate ERP reports on RFQs, open LPOs, AMC renewals, awards, spend, savings, and contractor performance.
• Maintain procurement compliance, complete records, and audit documentation; lead and support the procurement team and monitor its turnaround and performance.

Candidate profile

• Experienced in procurement across property and facilities; commercially strong and highly organised.
• Experienced managing procurement from initial requirement through successful completion and close-out.

Procurement scope

• The role covers AMCs, renovation and refurbishment, service procurement, LPOs, vendor management, commercial negotiations, cost control, and contract close-out.